Cisco Webex Meetings Scheduler for Outlook and Office 365

Owned by Keith Parks
Last updated: Mar 11, 2022 by Sarah Nguyen (Deactivated)
4 min read

This page goes over how to add and use the Cisco Webex Meetings Scheduler plugin for Outlook and Office 365. It goes over how to schedule a regular Webex Meeting and also a Personal Conference Meeting using the plugin.

ITS recommends that you use uconn-cmr.webex.com to create and manage your meetings. The plugin described below lacks options and clarity that exists in the web-portal version.

If you have never visited uconn-cmr.webex.com, please do so now to ensure your account exists. Simply sign in with your NetID, and then you may close the page.

  1. Head to the plugin page and click on Get it now.

  2. If you are not logged in, it will ask you to log in to your Office account. This is your email address and password.

  3. After logging in, you will be asked to agree to the terms and conditions.

    click continue

  4. After clicking continue, the addon will install and you will see a confirmation that it was added to your account.

    success confirmation

You will need to close and reopen Outlook on your computer after your first installation.

  1. Schedule a meeting as you normally would. Notice the Cisco icon on the top toolbar. This lets you add a Webex meeting to the invite.

  2.  We advise that you set up your Webex Preferences before scheduling your first meeting. In these preferences, you have the choice between scheduling a regular meeting or using your personal conference room.

    1. Webex Meeting: A one-time/recurring meeting that you can designate alternate hosts for. This meeting will have a unique ID associated with it when created.

    2. Personal Room Meeting: This meeting link is always the same (ends with NetID by default).

  3. After choosing your defaults, click Add Webex Meeting.

  4. Click Invite Attendees to add users to the invitation list.

  5. Click Webex Preferences to find the Alternate Hosts section.

    Note: You can choose Cohosts (alternate hosts) after adding them to the "to" field on the invite and selecting the refresh symbol next to "Let me choose alternate hosts for my meeting."

  6. Your invite now has all the necessary Webex information and you can click send when finished.

To use the plugin on the Outlook Web App, log in to your Office account by heading to outlook.office.com/mail.

  1. Schedule a meeting as you normally would. Notice the Cisco icon on the top toolbar. This lets you add a Webex meeting to the invite.

  2. If you have never visited webex.uconn.edu, please do so now to ensure your account exists. Simply sign in with your NetID then you may close the page.

  3. We advise that you set up your Webex Preferences before scheduling your first meeting. In these preferences, you have the choice between scheduling a regular meeting or using your personal conference room.

    1. Webex Meeting: A one-time/recurring meeting that you can designate alternate hosts for. This meeting will have a unique ID associated with it when created.

    2. Personal Room Meeting: This will utilize your personal meeting room which contains features such as the lobby feature for allowing participants in one at a time or multiple at once. This meeting link is always the same (ends with NetID by default).

  4. After choosing your defaults select the Cisco icon and choose Add Webex Meeting.

  5. Your invite is now populated with the details for the Webex connection.
    Note: You can choose Cohosts (alternate hosts) after adding them to the "to" field on the invite and selecting the refresh symbol next to "Let me choose alternate hosts for my meeting."

  6. Your invite now has all the necessary Webex information and you can click Send when finished.

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