Webex Registration - Information

You may turn on registration for either Meetings or Webinars. Registration can be enabled during session creation or after the session has been scheduled but before it has started.

• Requiring Attendees to register will give you the chance to find out information about your attendees.

  • You may ask for name, contact information, location, and job title among other things. If you enable Registration simply to learn more about your attendees, be sure to check Automatically accept all registration requests. View the last section on this page to learn how to manage your Registrants after you are done scheduling.

• Registration should not be thought of as a security measure.

  • Attendees may still forward the meeting invitation to others or join using a name and email address that doesn't match their registration.

Enabling Registration

• While editing your Webex session, click on Advanced options.

• Check the box for Registration - Required.

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• Click on Customize registration form to choose which questions you would like to be included. You may make them optional or required. Click on Preview Form to see how the form will look.

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• Click on Set up approval rules to set up an auto approve rule.

  • Example: you can auto-approve UConn registrants by setting Email → contains → uconn.edu

    • If you only want UConn participants, after setting up this rule you have no need to check the registrants page (process shown below in Manage Registrants section).

Two join links?

With registration enabled, you will have two join links.

• Registration link:

  • This link will bring users to a separate webpage that asks them to register.

• Meeting link

  • This link will bring users directly to the session, bypassing the registration. This is useful for latecomers or last minute additions.

Manage Registrants

If you enabled Registrations and did not choose to Automatically accept all registration requests, you must manage your Registrants by visiting the Meeting information page.

1. Go to https://uconn-cmr.webex.com/

2. If needed, press the blue Sign In button in the top-right corner.

3. Enter your UConn NetID to sign in.

4. On your Webex Home page, you will see your upcoming meetings listed below your Personal Room information.

5. If you see your meeting listed there, click on the meeting title and skip to Step 7. Otherwise, click on the Calendar button in the left-side menu.

6. Find your meeting in the list and click on the title.

7. This page shows all the meeting information. Look on the right side of the page for the Registration section. Click on Manage Registration to manage your potential Participants.

8. On this page, you may see accepted, pending, and rejected registrants.

9. Click on a registrant’s checkbox to change their status.

    

• If you click on the X next to their name, they will be removed from the list of registrants (not Rejected). They will need to register again in order to attend the session.