Keep Teaching Live Webex Tips and Tricks
You can download a copy of these instructions in Word Format so you can modify it for your needs by clicking on this link and clicking on the Download button in your browser: Keep Teaching Live WebEx.
Faculty/Staff/Students have access to Webex and can host a meeting by going to webex.uconn.edu. If you are hosting a meeting for your class, the students do not need to sign into the UConn Webex site to access it. You share the link to your session in your HuskyCT course. More detailed documentation on Webex can be found at Webex Video Conferencing.
The only session that is available all the time is your personal room in Webex. You can use this at any time to meet with students and others.
Before the Session Starts
Make sure to test your Audio and Camera when prompted. If you have any issues, click on the ellipses (three dots) in the bottom menu and click Speaker, microphone, and camera. If your audio drops out, use your cell phone to call in. Keep reading below to learn how. Once you have tested both, the application will remember your settings so you should not need to do this every time.
Students can join using a computer, cell phone, or tablet. If using a computer, it is recommended they install the desktop app for full functionality. The instructions below are for the desktop app. If someone connects with a phone or tablet you will see a phone/tablet icon to the left of their name as shown below.
If you share a PowerPoint, you can share it right away and have reminders on the first slide such as:
If you can hear me, raise your hand by clicking on the hand to the right of your name in the Participant Panel. Please leave your hand raised for now.
Send chat messages to Everyone so everyone else can see the responses unless they are private in nature.
Helpful response for when questions are coming in at the same time: I will try to respond to all of your questions. If I miss your question, please ask it again.
If you have a technical issue connecting your audio, please call in by clicking on the ellipses, (three dots), at the bottom of the screen and clicking on Audio Connection. Click Call In. Use your cell phone to call in.
This session will be recorded and will be shared in HuskyCT. (You will need to share the link to the recording in your HuskyCT course for the student, please indicate where they will be found.)
If you include these reminders, you will know you have successfully shared your PowerPoint, that your microphone is working, and your students can hear you. In addition, you are setting expectations for the room as they enter. This can relieve any anxiety they may have especially in the first few sessions. As the students enter the room, acknowledge them by name and ask them a question. The last bullet point is to remind you to start recording the session.
Recording the Session
Click on the Record button on your screen to start the recording.
Sharing Content
Click the Share icon at the bottom of the screen to share content.
Share Screen/Application: Share screen if you will be showing more than one application at a time. Share Application if you are only sharing one application (that application must be running for you to select it).
Share Whiteboard: You can use a tablet to write on the Whiteboard.
Share Files: You can share a variety of files. Once shared, you can annotate them.
Sharing Recordings with Students
Direct your students to the location in your course where you share the recording. To get the link, go to webex.uconn.edu, log in, and click on Recordings (left menu). Click on the Share icon to the right of the recording.
Then you can add it as a Web Link in your Course. For example, if you are organizing content for them by day, go to that day, click on Build Content – Web Link, and follow the prompts.
Guide on Sharing your Recorded Meetings: Recording Webex Sessions