Booking a Meeting Room or Location in Outlook

Faculty and staff can book a meeting room or location in Microsoft Outlook. 

Using Outlook Desktop

1. Open Outlook and navigate to the calendar view.

2. Create a new meeting by clicking New Event.

3. Enter the details for the meeting.

4. Click Location to bring up the location finder.

5. Search for the conference room you wish to book and double-click your choice. If you do not see a list of rooms, click the drop-down arrow under the Address Book field at the top of the box. Select Global Address Book or All Rooms.

6. Click OK.

7. Use the "Scheduling Assistant" tab located in the top bar to check the availability of your meeting participants and the conference room.

8. Click Send.

You will receive a message from the calendar account for the room accepting your request if the room is available during the selected day and time. 

Booking Using Calendar in Microsoft 365 on the Web

1. Sign in to Microsoft 365 through email.uconn.edu

2. Log in with your UConn email and NetID password.

3. Once in the portal, you will see the tiles for the apps available to you. Click on Outlook.

4. Click the calendar icon on the left.

5. Click New Event in the upper bar.

6. Complete the information for your meeting.

7. Click into the text field that says "Search for room or location."

8. Type in the name of the room or click Browse with room finder.

9. Select a room from the list that appears.

10. Click on the name of the room you want.

11. Click save when you are finished setting up the meeting.

You will receive a message from the calendar account for the room accepting your request if the room is available during the selected day and time.

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