Gmail to Microsoft Outlook
- Nehal Gupta
- Lauren Young (Deactivated)
- Ashley Mattingly
Gmail and Microsoft 365 are both email services used to send messages. This article covers the key differences in the browser experience and additional features.
Students’ emails will be transferred to Outlook as part of the migration from Google to Microsoft 365 during the summer.
Basic Functionality
Logging in: Students log in to Gmail using their email address and password. To log into Outlook, you can use your email address and NetID password.
Checking mail: Like in Gmail, users can check for new messages in their Outlook Inbox. By default, Inbox is the first option under Favorites and Folders on the navigation pane on the left.
Sending emails: Similar to Gmail’s Compose button, Outlook’s New mail button near the top left corner will create a new email draft. This empty draft will be saved to the Drafts folder. Users can explore the Message, Insert, and Options tabs at the top to change their font, upload an attachment, tag the email with high importance, and more. When ready to send (or schedule send), click Send or its dropdown arrow.
Organizing emails: Unlike Gmail, Outlook by default will maintain a Focused Inbox, which may sort some emails into Other. To change this, click on the gear icon near the top right corner, which will open Settings. Users can also change their interface layout, set up automatic replies, edit email signatures, and more here.Â
Moving and marking emails: Users can create folders in Outlook to move emails into by clicking Create new folder in the left navigation pane. To move the folder, either drag it to another place or right click on the folder name. In the same fashion emails can be moved into the folder. To mark an email as unread, flag an email, or pin it to the top of a folder, hover over the message and choose the desired icon.
Additional Features
Outlook has more capabilities than just sending emails:
Users can access a built-in Calendar by clicking the calendar icon on the left sidebar. To schedule events or meetings (Teams meetings can be created here), click New event and edit its details.
On the left sidebar, click on the People tab to add contacts. Add Tasks by clicking To Do (checkmark icon). Shortcuts to access Word, PowerPoint, Excel, and OneDrive are also available on the left sidebar. Click on their respective icons to open the application in the browser.
Tips from Microsoft on using Outlook can be viewed by clicking the lightbulb icon near the top right corner.
Downloading Outlook
Students have the option of downloading the Outlook app on their devices instead of using the browser web client. For step-by-step instructions, visit Adding and Removing UConn Microsoft 365 email on Devices.