Accessing a Shared Calendar in Outlook

Owned by June Miller (Deactivated)
Last updated: Mar 02, 2022 by Sarah Nguyen (Deactivated)
2 min read

Faculty, staff, and student employees may access shared calendars (mostly for conference rooms) in Office 365 Web Access and in the Outlook Desktop Client.

The permissions granted to you determine your ability to update a calendar:

  • Read-only access allows you to view existing entries, but it does not allow you to make changes.

  • Authors may create and edit their own entries.

  • Editors may add their own and edit all other entries.

Opening the Room Calendar in Outlook on the Web 

  1. Sign in to Outlook on the Web by going to email.uconn.edu and clicking on Office 365.

  2. Log in with your Login ID (i.e., UConn email address) and NetID password.

  3. Once logged in, you will see the tiles for apps available to you on the left-hand side. Click the Outlook icon.

  4. Click the Calendar icon in the top left corner.

    calendar icon

  5. On the Calendars page, select Add Calendar.

    add calendar button

  6. Select Add from directory in the left-hand menu and enter the shared calendar into the field. This can be added using the resource number (e.g., resource4370) or display name (e.g., ~UITS - Help Center Training Schedule).

  7. Select which calendar group you would like to add it to using the dropdown menu and click the Add button.

The calendar will now be displayed with any other calendars open.

Open a Shared Calendar in Outlook for Windows

  1. At the bottom left corner, click on the calendar icon.

  2. Click Add at the top right.

  3. In the drop-down bar, select Open Shared Calendar...

  4. Click Name...

  5. In the top-left search bar, type in the name of the resource.

  6. Select the shared calendar from the list and click OK.

  7. Click OK.

  8. The shared calendar will now appear in the left sidebar. Click the checkmark next to it for it to be displayed.

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