Requesting a Shared Calendar
Microsoft 365 allows for the creation of shared calendars that are viewable in Microsoft Outlook. A shared calendar may be useful for booking a department-owned conference room, or for keeping track of department or office-wide events. While all shared calendars are listed in the Global Address List (viewable by anyone with a UConn email), only people who you designate can view, edit, or author the contents of the calendar.
In order to schedule and book a conference room in Outlook, the room must have a calendar account created. Once this account is created, rooms will display as ~Department Name – room# (e.g., ~ITS – Conference Room 100) in the Global Address list and can be managed in Outlook.
Requesting a shared calendar
Contact the ITS Technology Support Center at (860) 486-4357 or techsupport@uconn.edu with the following information:
The name you would like for the room. Provide it in the following format: ~Department Name – room# (e.g., ~ITS - HBL 1110C)
The NetIDs of the faculty, staff, or student workers who need the following access:
Read-only access: view existing entries but not to make any changes.
Author access: add, edit or delete their own entries, but not the entries of other users.
Editor access: add entries of their own as well as edit or delete all other entries.
Shared resources are maintained internally by ITS with the naming scheme of resourceXXXX. Permissions will be set approximately one hour after the account has been created. Once these settings are in place, the room will be included in the Global Address List, and designated employees, students, and faculty can manage scheduling the room via Outlook. Once the calendar is created you can access it in Outlook using these instructions: Accessing a Shared Calendar in Outlook
For OU Administrators: Calendar groups will be placed in the local administrator’s organizational unit (OU). Please provide the OU information as found in Active Directory Users and Computers.