Set up your Outlook Bookings With Me Page
- Lily Cox (Deactivated)
- Ashley Mattingly
UConn faculty and staff can create a Bookings With Me page using their outlook email accounts. Use your Bookings With Me page to set public or private meeting times so that others can view your availability and book meetings with you according to your schedule.
Public Meetings
Public meetings appear on your booking page, so anyone with the link to your booking page can schedule a meeting with you during your public availability.
Private Meetings
Private meetings are only accessible through a link, so only those that you share the meeting URL with can schedule a meeting with you during your private availability. You can share your private meeting link directly via email or copy the URL and keep it listed somewhere accessible to those you wish to share it with (e.g., syllabus, course home page, etc.).
Bookings With Me is separate from Bookings. Use Bookings with Me to schedule direct meetings with individual users and use Bookings to manage scheduling for a group of people. For support using Bookings, visit Microsoft Bookings and Bookings with me
UConn students are unable to create their own Bookings With Me page and should schedule individual meetings through a faculty member’s booking page. For support on scheduling a meeting through someone’s Bookings with Me page, visit: https://uconn.atlassian.net/l/cp/W4ENAuXV
In this article:
Create your Bookings With Me Page
Create a booking page and list the availability that others will use to schedule meetings with you.
To create your bookings page:
Open your Outlook email home page.
Click on the calendar icon from the left sidebar menu.
Click Create booking page from the left sidebar menu of your calendar page.
Click to create a booking page.Once redirected, create a meeting time to complete your booking page setup.
NOTE: your bookings page setup is incomplete without adding a meeting time.
Create a Meeting Time
Open your Outlook email home page.
Click on the calendar icon from the left sidebar menu.
Click Create/Edit Booking page from the left sidebar menu of your calendar page.
Once redirected, click on the plus icon to create a public or private meeting time.
Add details to customize your meeting time:
Title: use a clear title that will automatically appear on all meeting invitations (ex. Office Hours, Advisor Meetings, Interviews, etc.).
Category: you can organize the meeting time according to your existing Outlook categories. This is only visible to you.
Description: specify the purpose of the meeting.
Location: you can set your meeting location as on-site (in person) or in Teams.
Duration: the default meeting length is 30 minutes, but you can customize the meeting duration however short/long you want.
Public/Private: set a meeting time as public (anyone who accesses your bookings page can schedule this time) or private (only those with a meeting link can schedule this time).
Use your regular meeting hours per your Outlook account or Use custom availability hours to set your meeting availability to specific days, times, and date range.
To view or edit your current regular meeting hours, click See regular meeting hours.
Optional: Apply Advanced Options to set detailed timing specifications for your meeting time:
Buffer time before meeting: Specify the duration of time you wish to keep unbooked prior to starting any scheduled meetings.
Buffer time after meeting: Specify the duration of time you wish to keep unbooked after finishing any schedule meetings.
Limit start time: Set intervals for your available meeting start times (ex. every hour, every ten minutes, etc.).
Minimum lead time: Set a deadline for how far in advance people can schedule meetings with you (ex. meetings cannot be scheduled less than one day in advance, less than one hour in advance, etc.).
Maximum lead time: Set a time frame for how far in advance people can schedule meetings with you (ex. meetings cannot be scheduled more than one month in advance, more than one week in advance, etc.).
If you are creating your first meeting time in Bookings With Me, allow for a few moments of processing time until your Bookings page is complete.
Share a Private Meeting Link
Private meetings are only accessible through a link, so only those that you share the meeting URL with can schedule a meeting with you during your private availability. You can share your private meeting link directly via email, copy the URL and share with others, or share a single-use link that expires after the first use.
From your bookings page, click directly on the private meeting you wish to share or click on the ellipses icon in the upper right corner of the private meeting’s panel.
Click Share.
Share via copied URL or email”
Copy URL: click the Copy icon next to the listed URL. Paste from clipboard to share with others.
Email: Click Email. Enter the desired recipient and message and click Send.
Optional: To limit the private meeting link to a single use, click to Make link valid for only one booking. The link will expire after the first use.
Deactivate your Bookings page
Whenever necessary, you can temporarily deactivate your bookings page so that nobody is able to schedule any meetings with you.
To turn off your bookings page:
Click the ellipses icon on the banner panel of your bookings page.
From the drop down menu, click Turn off your bookings page.
To reactivate your bookings page when you’re ready to open your availability to others again, click Publish from the home screen of your bookings page.