Creating your Staff List in Bookings

Owned by Austin Dion (Deactivated)
Last updated: Mar 21, 2022 by Sarah Nguyen (Deactivated)
2 min read

The Staff page in the Microsoft Bookings app is where you can create your staff list and manage staff member details such as name, phone number, and email address. Here, you can also set working hours for each staff member. Although Bookings is a feature of Microsoft 365, not all of your staff members are required to have a Microsoft 365 account.

Adding Staff

  1. In Microsoft 365, select the app launcher, and then select Bookings.

  2. In the navigation pane, select Staff.

  3. Select Add staff.

  4. Select a color for the staff member, provide their initials, name, email address, and phone number.

  5. Set the access level for this employee. See the table below.

  6. Select Save.

Role

What this means

What you can do in Bookings

Role

What this means

What you can do in Bookings

Administrator

Staff member has a Microsoft 365 account

  • Edit all settings

  • Add and remove staff

  • Create, edit, or delete bookings

Viewer

Staff member has a Microsoft 365 account

  • See your own bookings on your personal calendar

  • Receive a meeting invitation when assigned to a booking so you can add it to your personal calendar (valid email address required)

  • Receive email reminders of upcoming bookings

  • Receive notifications of cancellations and changes

Guest

Staff member doesn’t have a Microsoft 365 account

  • Be signed up to deliver booked services but cannot access Bookings

  • Receive a meeting invitation when assigned to a booking so you can add it to your personal calendar (valid email address required)

  • Receive email reminders of upcoming bookings

  • Receive notifications of cancellations and changes

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