Using Calendar in Outlook for Windows

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Last updated: Mar 02, 2022 by Sarah Nguyen (Deactivated)
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This article is for faculty and staff who wish to use Calendar to create new appointments, meetings, share a calendar, and create calendar groups in Outlook on Windows.

Creating a New Appointment

  1. Open Outlook.

  2. Click the Calendar icon in the bottom left-hand corner of Outlook.

  3. Click New Appointment.

  4. Fill in the appropriate fields for the appointment.

  5. Click Save & Close to save the appointment to the calendar.

Creating a New Meeting

  1. Open Outlook.

  2. Click the calendar icon in the bottom left-hand corner of Outlook.

  3. Click New Meeting in the top left-hand corner.

  4. Fill in the appropriate fields for the meeting.

  5. Click Save & Close to save the meeting to the calendar.

Sharing Calendars

  1. Open Outlook.

  2. Click the calendar icon in the bottom left-hand corner of Outlook.

  3. Click the Folder tab, then click on Share Calendar.

  4. Fill in the appropriate fields: Recipient, Subject, Details, etc.

  5. Click Send to send out an invitation to the recipient.

Creating New Calendar Groups

  1. Open Outlook.

  2. Click the calendar icon in the bottom left-hand corner of Outlook.

  3. Click New Group in the "Groups" section of the ribbon.

  4. Click Create a New Calendar Group in the drop-down menu.

  5. Name your calendar in the space provided.

  6. Click OK.

  7. Select the members you would like added to the group.

  8. Click OK.

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