Add a Metadata field to SharePoint

Owned by Dan Jakubiak
Last updated: Apr 02, 2024
2 min read

Students, faculty, and staff can add a new column to their view of SharePoint at s.uconn.edu/sharepoint in order to increase the searchability of files and folders. Text added to this new column will be searchable from the main search bar in SharePoint.

Following this guide, users can type anything into the Description field. If you would instead like to have preset Tags that users can choose from, please follow the Use Tags in SharePoint

Create the new column

  1. Visit s.uconn.edu/sharepoint

  2. Click on your SharePoint site to visit it.

  3. Click on Documents, or other Document Library, so that you can see your files.

  4. Click on + Add Column and choose Multiple lines of text. Click on Next.

    image-20240402-134137.png

  5. Give your column a title, such as “Info”, “Metadata”, or “Tags”.

  6. Click Save.

Adding text to the column

  1. Click on Edit in grid view to alter the grid.

    image-20240402-134510.png

  2. Look at your new column, and click on the cell that sits in the row of the item you would like to edit.

  3. Click on the cell and begin typing. Click away from the cell when you are done typing.

    image-20240402-134716.png

  4. When you are all done adding text, click on Exit grid view.

  5. Allow some time for these changes to take effect.

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