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Create a SharePoint site

Create a SharePoint site

Faculty, staff, and students may create SharePoint sites in order to store departmental and group data. You can choose to create a SharePoint site that does or does not integrate with Microsoft Teams:

  • SharePoint with Teams

  • SharePoint without Teams

Set your site to Private. If your site is set to Public, anyone in the university can add to, edit, or delete your files. Content from public sites may also appear in Copilot and Microsoft search results.

SharePoint with Teams

You can create a SharePoint site in Teams to combine your file storage with all of the features of Teams.

Every team in Teams has a SharePoint site behind it to hold shared files. Learn more here: SharePoint's Relationship with Teams

  1. Open Teams from either the desktop app or teams.microsoft.com.

  2. In the left menu, click on Teams.

    1. If this button brings you directly to a preexisting team, click ← All teams in the top left corner.

      teams button on sidebar

  3. In the top right corner, click Join or create team, then click Create team.

    join or create team dropdown button

  4. Choose a template for your team. The suggested templates all contain the same features.

  5. Choose the Private privacy level.

If a team is not Private, anyone at the University can view, edit, and delete the files in your Team’s SharePoint site. Your Team’s files may also appear in Copilot and Microsoft search results if they are Public.

  1. Give your team a name. Be sure to use a specific and/or unique name.

  2. Add other people to your team and set their access level (owner or member):

    1. Members can add, edit, and delete files.

    2. Owners can do everything Members can do, plus add or remove Members.

ITS recommends at least 2 owners for any team or group so your co-owner can assist with managing the resource if you are away.

  1. Save when complete, and your SharePoint site will be available within a few minutes!

  2. To view your SharePoint site in the web, navigate to the team in Teams and click on the Shared tab. Click on the ellipses (…) in the menu bar, then click Open in SharePoint.

    open in sharepoint button in shared tab

SharePoint without Teams

A SharePoint site without Teams can be connected to Teams at any point after creation.

If you would like to create a SharePoint that is not connected to a Teams team, you can do so using Outlook. Every Microsoft 365 Group has its own SharePoint site. Your SharePoint will not be accessible through Teams.

  1. Visit https://outlook.office.com/groups

    1. You will see any Groups you currently own or are a member of, but you may not see any if you aren’t in any Groups yet.

  2. Click New Group in the top left corner.

    new group button

  3. Name your Group. This will also be your SharePoint site’s name. Be sure to create a specific and/or unique name.

    1. You may come to own many SharePoint sites in the future; if you use distinguishable names now, it will make management easier in the future.

  4. Add others to your Group and set their access level (owner or member):

    1. Members can add, edit, create, and delete files.

    2. Owners can do everything Members can do, plus add or remove Members.

    3. Be sure to add at least one co-owner to your Group/site so they can assist with managing it if you are away.

  5. Click to finish, and your SharePoint site will be available in a few minutes!

  6. To view your SharePoint site in a web browser, click on the Files tab in the Group. Click on the SharePoint icon on the right side.

    sharepoint button on the menu bar

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