Checkout a file in SharePoint
- Dan Jakubiak
In a SharePoint site, files are accessible to all members. However, there are situations where you do not want others editing a file. Faculty, staff, and students can follow this guide to learn how to “Check out” files in order to lock them from edits and then “Check in” the files to return them to an accessible state.
Checking out a file prevents all others from editing it. Others may still view the file.
Those who wish to use SharePoint to backup their Access Database(s) need to follow this guide to prevent conflicts and the creation of multiple files.
Check out a file
Navigate to s.uconn.edu/sharepoint and click on your SharePoint site.
Click on Documents to view the document library. Find the file you with to lock down.
Right-click on the file. Click on More and then click on Check out.
The file will now have a red arrow pointing downwards to let others know it has been checked out.
When a file is checked out, it will have a padlock icon.
Check in a file
Navigate to s.uconn.edu/sharepoint and click on your SharePoint site.
Click on Documents to view the document library. Find the file you with to lock down.
Right-click on the file. Click on More and then click on Check in.
Optional: leave a comment of the changes you made while the file was checked out.
These comments appear in the version history of the file.
Use with Access Databases
Access Database and SharePoint