Create Searchable Metadata in SharePoint

Owned by Dan Jakubiak
Last updated: Apr 02, 2024
1 min read

Students, faculty, and staff can create searchable tags at the SharePoint website. Doing so aids in searching for files at the website, s.uconn.edu/sharepoint.

Types of Tags

All these methods of tagging are searchable by the SharePoint website’s search bar at s.uconn.edu/sharepoint.

Image Tags

  • Unlike the implication of the name of this tag, Image Tags can be applied to any file in SharePoint.

  • Tags cannot be applied to Folders.

  • Tags are not visible to users except for the times of adding, editing, removing.

  • These tags are each typed in by the user at the time of tagging.

Use Image Tags in SharePoint

Metadata Field

  • Users may add a new column to their view at the SharePoint website.

  • Tags can be applied to Folders.

  • Visible at all times on the website.

  • These tags are each typed in by the user at the time of tagging.

Add a Metadata field to SharePoint

Preset Tags

  • Owners of SharePoint sites can create a list of Tags that can be applied to files and folders.

  • Can be applied to Folders.

  • Visible at all times on the website.

  • These tags chosen from a list by the user at the time of tagging.

Use Tags in SharePoint

Related Guides