Create a Student group permission in SharePoint

In SharePoint, students, faculty, and staff can create a new permission level for a group of students. This guide will show you how to create a new permission level and give you the choice of which permissions are granted to the users.

This guide has many one-time steps. In the future, you will only need to alter the members of the group to change access.

Create custom permission level

1. Visit your SharePoint site or visit s.uconn.edu/sharepoint to find the SharePoint home page, and then click on your site.
   Wait a second for the settings gear to appear in the top-right corner (next to your profile picture).

2. Click on the settings gear and then Site permissions. Next click on Advanced permission settings at the bottom of the menu.

3. Click on Permission Levels at the top of the page.

   Open

   

4. Click on Add a Permission Level.

5. Give the level a name, such as “Students”.

6. Enter a description for this level so that you do not forget your intention. You may revisit this field after you have selected permissions.

7. Choose the permissions you wish to grant to the users that this Permission Level applies to.

   1. For this guide, I will be acting as a professor creating a permission level for students.

   2. I will select Add Items so the students can upload files. Selecting this permission automatically selected View Items, View Pages and Open as well, which works for me.

      Open

      

   3. And that’s all I need! I will use this new permission level to allow students to upload files into a folder and view files on the site. I’ll return to the top of this page to add the description: “Students can upload and view”.
      Note that this will allow them to see other student’s submissions.
      If you do not want students to see other’s submissions, please use the Request a File in OneDrive and SharePoint or https://uconn.atlassian.net/wiki/spaces/IKB/pages/26712408065 guide.

   4. Click on Create to finalize this level.

8. Click on Documents in the left hand menu to return home.

Create a group

Groups are essential in simplifying the granting of permissions. Using groups, you only need to grant access to folders one time. Then you will alter the members of the group to effect access.

1. Click on the settings gear and then Site permissions. Next click on Advanced permission settings at the bottom of the menu.

2. Click on Create Group.

3. Give the group a unique name. You will need to search for this group by name later.
   Example: GEOG-2500 Students Fall24

4. At the bottom of this page, you will see a list of permission levels, including your newly created one! However, leave this blank for now.

5. Click on Create to create the group.

6. Click on Documents in the left hand menu to return home.

Apply this permission level

You may now add this group to a folder using the new permission level.

1. Find a folder that your students should have access to.
   Note that students will have access to all of the folders and files within this chosen folder.

2. Right click on the folder and click on Manage access.

3. In the popup window, click on the ellipsis in the top-right corner. Click on Advanced settings.

   The advanced settings menu is required to apply the custom permission level.

4. Click on Stop inheriting permissions to give this folder unique permissions.

5. Click on Grant Permissions.

6. Type in the exact name of the group you created. In this guide, the group name was “GEOG-2500 Students Fall24”.

7. Click on SHOW OPTIONS and then uncheck Send an email invitation.

8. Next, click on the permission drop-down menu to select your custom permission level.

9. Click on Share to finish!

10. Click on Documents in the left hand menu to return home.

Add users to the group

The only step left is to add people to your group. The permissions are set; to alter access, simply add/remove people from this group!

Add Users to SharePoint User Group

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