Create SharePoint User Group
- Dan Jakubiak
Follow this guide if you have been directed here by another guide or you have reviewed Restrict SharePoint folders from certain Users and you have more than one group of users that you would like to hide folders from.
Navigate to s.uconn.edu/sharepoint and click on your SharePoint site.
Click the Settings gear icon in the upper right. It may take a moment for this icon to appear.
Click Site Permissions.
Click Advanced permissions settings.
Click Create Group in the ribbon at the top.
Type in a Name for this user group. This name should be descriptive of who is in the group.
For example: “Accounts Team” or “Student Workers”In the Group Owner box, you may want to remove your name. If instead you type in “[Site Name] Owners”, any of the Owners of the site can edit the group. In the example screenshot below, the SharePoint site name is “Dan Tester”:
Read each of the options and make a choice. These choices can be changed at any time.
Select the desired permissions for the group.
This permission level cannot be changed at a later time; this setting is permanent to the group. Once the user group is created, you will change the group’s permission on a per-folder basis.Therefore, ITS recommends that you set their permission level to Restricted. This allows them to view files in their web browser, but they cannot download files.
This acts as a safety net, in the case that you forget to remove their access from a folder in which they should not have access to; they will not be able to alter the folder in any way.You may also set the Group to Edit in the case that they are more likely to have edit access to all folders.
Users in multiple groups will have the permission level of the highest group they are part of.
Learn how to add people to this group: Add Users to SharePoint User Group