Create SharePoint User Group
Owners can create two types of groups in SharePoint: a group that works in a SharePoint site, and a group that can be used across multiple SharePoint sites. A group that can be used across multiple sites is known as a Security Group; review this guide to learn more about multi-site groups.
Follow this guide if you have been directed here by another guide or you have reviewed https://uconn.atlassian.net/wiki/spaces/IKB/pages/26282393614.
Navigate to s.uconn.edu/sharepoint and click on your SharePoint site.
Click the Settings gear icon in the upper right. It may take a moment for this icon to appear.
Click Site Permissions.
Click Advanced permissions settings.
You can now see the site’s Groups.
Highlight the name of the Owner’s Group, and copy the text. Do not click on the Owners group; you do not need to open it.Click Create Group in the ribbon at the top.
Type in a Name for this user group. This name should be descriptive of who is in the group.
For example: “Accounts Team” or “Student Workers”In the Group Owner box, remove your name and paste in your copied text.
Adding the site Owners as this Group’s owner allows the site’s other Owners to make changes to the Group.Read each of the options and make a choice. These choices can be changed at any time.
Select the desired permissions for the group.
This permission level cannot be changed at a later time; this setting is permanent to the group. Once the user group is created, you will change the group’s permission on a per-folder basis.Therefore, ITS recommends that you set their permission level to Restricted. This allows them to view files in their web browser, but they cannot download files.
This acts as a safety net, in the case that you forget to remove their access from a folder in which they should not have access to; they will not be able to alter the folder in any way.You may also set the Group to Edit in the case that they are more likely to have edit access to all folders.
Users in multiple groups will have the permission level of the highest group they are part of on a per-folder basis.
Example: if they are in one group that allows them to ReadOnly a folder, and also in a group that allows them to Edit the folder, they will be able to Edit the folder.
Learn how to add people to this group: https://uconn.atlassian.net/wiki/spaces/IKB/pages/26268139563
Ensure the group has access to the Home Page
If the group is only granted access to a folder set or document library, they will not be able to view the Home page. If they try to visit the home page, for example if they navigate to s.uconn.edu/sharepoint and click on the site to open it, they will receive the typical “You need permission to access this site.” message.
Visit your SharePoint site and click on the settings gear in the top right corner.
Note: this icon may take an additional few seconds to appear after the site loads.Click on Site contents.
Click on the “Site pages” folder to open it.
Right click on the Home.aspx file to Manage access.
In the Manage Access window, click on the Groups tab. Ensure that your new group is in this list.
If they are not in the list, add them using the small Grant Access button at the top at the window.