Add Questions to Microsoft Forms

Microsoft Forms supports different question types. Review this guide to learn about each type.

Begin by clicking on Add New and then choose a question type.
At the end of each question title is an icon that allows you to add a picture to the question.
By clicking on the ellipsis (…) of each question you will find more options.

• Choice: is a typical multiple-choice question. If multiple answers should be allowed, enable Multiple answers.
  Click on ellipsis to shuffle the answers for each user. Choose Drop-down to change the radio buttons to a drop-down menu.

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• Text: is an open ended type question that gives the user a text entry field. The limit for this field is 4,000 characters.
  If you choose Long answer the text field will adjust its size to fit the text entered by the user.

• Rating: allows the user to give a star rating to text of the question. You can have 2 to 10 stars appear in the question. The icon can be changed from a star to a few other icons.
  Using the ellipsis menu, you can enter a description for the minimum and maximum rating level.

• Date: allows the user to enter a date using a calendar tool.

• Ranking: allows users to click-and-drag a list of items to place them in an order of their choosing.

• Likert: allows you to group multiple Rating questions into a single question. This question type will look familiar if you have filled out a satisfaction survey after receiving a service from a company.

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• File upload: Allows the user to upload (attach) a file to the form. Note that this option is available only when the form is limited to UConn users; this option is not available for public forms due to security concerns.
  In the ellipsis menu you can restrict which file types are allowed for upload.
  The file upload question cannot be anonymous.

• Net promoter score: is another way for users to describe their attitude toward the question. This question type will look familiar if you have filled out a satisfaction survey after receiving a service from a company.

Questions can be made required by selecting the Required icon.

Creating Sections

Sections break the form up into multiple pages. Instead of seeing all questions on one page, users will only see one section at a time. To navigate to the next section, all required questions must be answered and the user must click the Next button.

1. Click Add New.

2. Select Section.

3. Enter a section name, and if desired, a description.

Adding Branching (conditional formatting)

With branching, a user's response to a question can dictate what happens next in the survey. You can make questions either appear or disappear depending on a user’s choice on a previous question. On any question, branching can be added by:

1. Select the ellipsis icon in the bottom right corner of the question.

2. Click Add Branching

3. Next to an option or at the end of a question, choose the question or section the survey should go to next.

Example:

In the example above the branching is on the first question, therefore when a user opens the Form, they only see the first question. If the first branching was instead on the second question, they would see the first two questions when they open the form.

In the example above, if they choose “True” they will then see Question 2 along with the rest of the Form. If they instead choose “Very True”, they will see Question 3 and the rest of the Form; they will never see Question 2.

To reset all branching settings, click on the ellipsis and then Reset.

Adjusting Form Settings

1. Click the ellipsis icon in the top right corner of the screen.

2. Select Settings.

• Choose whether you would like this form to be public-facing or only available to those with a NetID.

  • whether you would like to Record name or have an anonymous form

  • One response per person

• Accept responses

  • If you disable this option you can disable entries without deleting the form.

• Start date

  • Choose when the form goes live

• End date

  • Choose when the form will no longer accept responses

• Shuffle questions

  • The questions will be placed in a random order for each user

• Customize thank you message

• Send email receipt to respondents

• Get email notification of each response

Previewing the Form

Previewing the form allows the creator to view the form as someone filling it out. To preview the form, click the Preview button on the top bar.

Click on Mobile to see how the form looks on a mobile device.

Changing the Form Style (theme)

To change how the form looks, click the Style button on the top bar. There are many default themes as well as the ability to create a custom theme by clicking the + icon.

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