Employee Positions to KFS Labor Ledger

Labor Ledger (L/L) tracking of permanent employee Payroll data occurs at the Position (employee) level.  A permanent employee's Position number is the same as her Employee number. For Special Payroll and student payrolls (Work Study, Student Labor, Graduate Assistants), generic position numbers are used as follows:

Special payroll: UHK65844; Graduate Assistant: UHG65843; Work Study and Student Labor: UHJ65845.

Position transactions:

KFS Position transactions, whether for new employees or for changes to current employees, are created daily, Monday through Friday. All KFS Labor Ledger financial transactions must contain a valid Position Number or they will be rejected by the batch jobs which process these transactions.

Since GENESYS is hosted on the z/OS server (mainframe), multiple steps are required prior to processing by KFS. These steps are:

1. Create the transactions via GENESYS batch jobs on the z/OS server,
1.  Jobs are maintained by UITS-EAS-Mainframe Application Support.
    
2. Transfer the transactions to the KFS Batch Server.
1. Run PRD-KFS-PositionsFromGenesysToKFS-AFT, dependent on completion of J1900FK3 on the Genesys schedule.
    
3. Run the KFS Labor Ledger batch jobs to process the transactions.
   1. Jobs are maintained by UITS-Financial Systems (KFS) and Controller-Finance Systems.

The server hosts and file locations for the position transactions are as follows:

The file format for the Position transactions can be found by selecting this link.