Disbursement Voucher .xml File Format

Owned by Kathleen Avery (Deactivated)
Oct 20, 2014

Disbursement  Voucher .xml file format

This format is used by the Homer Babbidge Library.

 

XML beginning TagRequired?XML ending TagDescriptionAttributes
<?xml version="1.0" encoding="UTF-8"?>Y   

<dv_file version="1.0" xmlns=http://www.kuali.org/kfs/fp/disbursementVoucher

xmlns:xsi="http://www.w3.org/2001/XMLSchema-instance" >		    
<header>  Only one entry allowed 
<unit>Y</unit>  
  </header>  
<dv>  May have many entries 
<documentHeader>    
<description>Y</description>DescriptionVARCHAR2(40)
 Y</documentHeader>  
<disbVchrContactPersonName>Y</disbVchrContactPersonName>Initiator NameVARCHAR2(40)
<disbVchrContactPhoneNumber>Y</disbVchrContactPhoneNumber>Initiator Phone NumberVARCHAR2(10)
<disbVchrContactEmailId>Y</disbVchrContactEmailId>Initiator email address – recommend a department email addressVARCHAR2(50)
<campusCode>Y</campusCode>01VARCHAR2(2)
<disbursementVoucherDueDate>Y</disbursementVoucherDueDate>Due Date – MM/DD/YYYYDate
<disbVchrAttachmentCode> </disbVchrAttachmentCode>Optional(N or Y)CHAR(1)
<exceptionIndicator> </exceptionIndicator>Optional(N or Y) 
<disbVchrCheckTotalAmount>Y</disbVchrCheckTotalAmount>Amount - money format (including decimal point)NUMBER(19,2)
<disbursementVoucherDocumentationLocationCode> </disbursementVoucherDocumentationLocationCode>FVARCHAR2(2)
<disbVchrPaymentMethodCode> </disbVchrPaymentMethodCode>PVARCHAR2(1)
<disbVchrCheckStubText>Y</disbVchrCheckStubText>NeededVARCHAR2(1400)
<disbVchrBankCode>Y</disbVchrBankCode>15VARCHAR2(4)
<additionalInformation>    
<invoiceNumber>Y</invoiceNumber>Invoice NumberVARCHAR2(20)
<invoiceDate>Y</invoiceDate>Invoice Date – MM/DD/YYYYDate
<usage> </usage>Utility Usage onlyNUMBER(15)
<disbVchrSpecialHandlingCode> </disbVchrSpecialHandlingCode>Optional(N or Y) 
  </additionalInformation>  
 <payeeDetail>    
<disbVchrPaymentReasonCode>Y</disbVchrPaymentReasonCode>

A for Utilities

I for Babbidge Library and Law Library

Z for Flat Files		VARCHAR2(1)
<disbVchrPayeeIdNumber>Y</disbVchrPayeeIdNumber>Vendor NumberVARCHAR2(21)
<disbVchrPayeeTypeCode>Y</disbVchrPayeeTypeCode>V=Vendor, E=EmployeeVARCHAR2(1)
<disbVchrPayeeLine1Addr> </disbVchrPayeeLine1Addr>Optional – Auto Populated using info from disbVchrPayeeIdNumber  
<disbVchrPayeeLine2Addr> </disbVchrPayeeLine2Addr>Optional – Auto Populated using info from disbVchrPayeeIdNumber  
<disbVchrPayeeCityName> </disbVchrPayeeCityName>Optional – Auto Populated using info from disbVchrPayeeIdNumber  
<disbVchrPayeeStateCode> </disbVchrPayeeStateCode>Optional – Auto Populated using info from disbVchrPayeeIdNumber  
<disbVchrPayeeZipCode> </disbVchrPayeeZipCode>Optional – Auto Populated using info from disbVchrPayeeIdNumber  
<disbVchrPayeeCountryCode> </disbVchrPayeeCountryCode>Optional – Auto Populated using info from disbVchrPayeeIdNumber  
<disbVchrSpecialHandlingPersonName> </disbVchrSpecialHandlingPersonName>Optional 
<disbVchrSpecialHandlingLine1Addr> </disbVchrSpecialHandlingLine1Addr>Optional 
<disbVchrSpecialHandlingLine2Addr> </disbVchrSpecialHandlingLine2Addr>Optional 
<disbVchrSpecialHandlingCityName> </disbVchrSpecialHandlingCityName>Optional 
<disbVchrSpecialHandlingStateCode> </disbVchrSpecialHandlingStateCode>Optional 
<disbVchrSpecialHandlingCountryCode> </disbVchrSpecialHandlingCountryCode>Optional 
  </payeeDetail>  
<accounting>  May have many entries 
<chartOfAccountsCode>Y<c/hartOfAccountsCode>UCVARCHAR2(2)
<accountNumber>Y</accountNumber>Account Number to be chargedVARCHAR2(7)
<subAccountNumber> </subAccountNumber>Optional 
<financialObjectCode>Y</financialObjectCode>Object Code to be chargedVARCHAR2(4)
<financialSubObjectCode> </financialSubObjectCode>Optional 
<projectCode> </projectCode>Optional 
<organizationReferenceId> </organizationReferenceId>PO Number (if applicable)VARCHAR2(8)
<financialDocumentLineDescription> </financialDocumentLineDescription>Optional 
<amount>Y</amount>Amount to be charged to account/object code in money format, including decimal pointsNUMBER(19,2)
  </accounting>  
<nra>   Non-Resident Alien – only one entry allowed 
<incomeClassCode> </incomeClassCode>Optional 
<postalCountryCode> </postalCountryCode>Optional 
<incomeTaxTreatyExemptCode> </incomeTaxTreatyExemptCode>Optional 
<foreignSourceIncomeCode> </foreignSourceIncomeCode>Optional 
<incomeTaxGrossUpCode> </incomeTaxGrossUpCode>Optional 
<federalIncomeTaxPercent> </federalIncomeTaxPercent>Optional 
<stateIncomeTaxPercent> </stateIncomeTaxPercent>Optional 
<referenceFinancialDocumentNumber> </referenceFinancialDocumentNumber>Optional 
  </nra>  
<wire>  Wire Transfers – Only one entry allowed 
<disbursementVoucherBankName> </disbursementVoucherBankName>Optional 
<disbVchrBankRoutingNumber> </disbVchrBankRoutingNumber>Optional 
<disbVchrBankCityName> </disbVchrBankCityName>Optional 
<disbVchrBankStateCode> </disbVchrBankStateCode>Optional 
<disbVchrBankCountryCode> </disbVchrBankCountryCode>Optional 
<disbVchrAttentionLineText> </disbVchrAttentionLineText>Optional 
<disbVchrAdditionalWireText> </disbVchrAdditionalWireText>Optional 
<disbVchrPayeeAccountNumber> </disbVchrPayeeAccountNumber>Optional 
<disbVchrCurrencyTypeCode> </disbVchrCurrencyTypeCode>Optional 
<disbVchrCurrencyTypeName> </disbVchrCurrencyTypeName>Optional 
<disbursementVoucherWireTransferFeeWaiverIndicator> </disbursementVoucherWireTransferFeeWaiverIndicator>Optional 
<disbursementVoucherPayeeAccountName> </disbursementVoucherPayeeAccountName>Optional 
<disbursementVoucherAutomatedClearingHouseProfileNumber> </disbursementVoucherAutomatedClearingHouseProfileNumber>Optional 
  </wire>  
<foreigndraft>  Only one entry allowed 
<disbursementVoucherForeignCurrencyTypeCode> </disbursementVoucherForeignCurrencyTypeCode>Optional 
<disbursementVoucherForeignCurrencyTypeName> </disbursementVoucherForeignCurrencyTypeName>Optional 
  <f/oreigndraft>  
<note>  May have many entries 
<noteText>Y</noteText>  
  </note>  
  </dv>  
  </dv_file> Â