Copy of KFS Interfaces
- Richard Ritchie
Level 1 SupportÂ
B2B
SciQuest - "HuskyBuy"
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|  Integration Object | Frequency | Direction | Business Contact | Role | Phone | |
|---|---|---|---|---|---|---|
| Purchase Requisitions - HuskyBuy | Realtime | Outbound from KFS | Kristen Allen Jeremiah Macht Support Kathy Avery Brett Paulson | Purchasing Agent Purchasing IT SciQuest Kuali Technical Support Manager Finance Systems | jeremiah.macht@uconn.edu | 860-486-0970 860-486-1657 800-223-1121 860-486-1418 860-486-9364 |
| Purchase Order | Realtime | Outbound from KFS | Kristen Allen Jeremiah Macht Support Kathy Avery Brett Paulson | Purchasing Agent Purchasing IT SciQuest Kuali Technical Support Manager Finance Systems | 860-486-0970 860-486-1657 800-223-1121 860-486-1418 860-486-9364 | |
| Electronic Invoice | Â Daily file | Inbound to KFS | Mitch Saba Support Kathy Avery Brett Paulson | UConn Server Support SciQuest Kuali Technical Support Manager Finance Systems | 860-486-4994 800-223-1121 860-486-1418 860-486-9364 |
Documentation
      SciQuest - KFS Technical Details
    Set-up SciQuest B2B Vendors
     Electronic Invoice Testing with SciQuest
     Sciquest - Electronic InvoiceTaxes - EIRT
      Resend Electronic Invoice from SciQuest
      SciQuest Files Control-M Jobs
     SciQuest Testing Scenarios
      SciQuest Errors
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Billing Files
Collector File Format
Collector File Document Numbers
Collector Flat File Directories
Billing Files Control-M Jobs
How to Automate Billing (Collector) File Upload
| External System | Frequency | Direction | Business Contact | Â Role | Â Email | Â Phone |
|---|---|---|---|---|---|---|
FoodPro (uses Aurora Software) | Weekly (Wednesday) | Inbound to KFS | Gayle Meisner James Chabot-Weingart | Dining Services Area Manager Technical Support | 860-486-9467Â 860-486-4559 | |
| Pinnacle (uses Windstream) | Monthly (end of month) | Inbound to KFS | Denise Irmscher Danielle Farrands Ruben Mercado | Manager Business Office Pinnacle Support - UITS/Business Office Technical Support - UITS/EAS | 860-486-2272 860-486-0121 Â Â | |
| Public Safety Locksmith | Monthly (mid-month) | Inbound to KFS | Lt. Magdelena Vargas Jessica Hethcote |  IT Support - Facilities |  | 860-486-4800 860-486-5201 |
Disbursement Voucher Files
Disbursement Voucher .csv File Format
Disbursement Voucher .xml File Format
Disbursement Voucher Unit Codes
Disbursement Voucher File Directories
Disbursement Voucher Files Control-M Jobs
Disbursement Voucher Create Jobs
How to Automate Disbursement Voucher File Uploads
External System | Frequency | Direction | Business Contact | Role | Phone | |
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Facilities (Utilities) + ResLife (Utilities) | Monthly | Inbound to KFS | Terri Richard Brett Paulson Tia Shackett | Accounts Payable Manager Finance Systems Administrative Assistant | 860-486-1643 860-486-9364 860-486-5436 | |
FoodPro (uses Aurora software) | Daily | Inbound to KFS | Gayle Meisner James Chabot-Weingart | Dining Services Area Manager Technical Support | 860-486-9467 860-486-4559 | |
Never Used |
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Husky-One (OneCard) | Weekly | Inbound to KFS | Elly Prairie Stephanie Kernozicky James Chabot-Weingart | OneCard Supervisor OneCard Manager Technical Support | 860-486-3129 860-486-3129 860-486-4559 | |
Law Library (uses Millenium software) | Daily | Inbound to KFS | Elisabeth Umpleby Ricardo Mardales | Librarian Law School Technical Support | 860-570-5007 860-570-5233 | |
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|  Travel | Bi-weekly | Inbound to KFS | Leshonda Owens Dan Warren | Accounts Payable - Travel Director-Accounts Payable | Daniel.Warren@uconn.edu  | 860-486-1647 |
Other File Interfaces
Check Reconciliation Processing
Department of Revenue Services (DRS) Vendor List
Department of Revenue Services (DRS) Delinquent Vendor File
MasterCard (Procurement Card) Processing
Famis Files Control-M Jobs
Other Files Control-M Jobs
ACH Table Load
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| External System | Description | Frequency | Direction | Business Contact | Role | Phone | |
|---|---|---|---|---|---|---|---|
|  Accounts Receivable | Customer Load |  Monthly | Inbound to KFS | Carleen Wells Angela Piela Nicole Kulig | Assistant Finance Director Administrative Services Functional Staff | 860-486-3335 860-486-5995 860-486-0588 | |
|  Accounts Receivable | Invoices | Monthly | Inbound to KFS | Carleen Wells Angela Piela Nicole Kulig  | Assistant Finance Director Administrative Services Functional Staff  |  | 860-486-3335 860-486-5995 860-486-0588  |
|  ACH Table Load |  Auto Load the ACH Payee Table from Payroll extract file |   Bi-Weekly (Paycheck week) |  Inbound | Dan Warren
Keerthi Chamala Kathy Avery | Director-Accounts Payable
Technical Support: UITS Datastage Support Technical Support: UITS KFS Support | Â | 860-486-1654
860-486-1031 860-486-1418 |
| Asset Global Upload | Create many Asset Global eDocs at one time | On request | Inbound to KFS | Dave Ferreira Richard Ritchie | Capital Asset Subject Matter Expert Technical Support | 860-486-0940 860-486-2837 | |
| Barcode Upload (Asset Panda) | Update Asset record with scanned information | Daily | Inbound to KFS | Dave Ferreira Richard Ritchie  |  Capital Asset Subject Matter Expert Technical Support |  | 860-486-0940 860-486-2837  |
| BottomLine Check & ACH | Check and ACH payments to PayBase | Daily | Outbound from KFS | Brett Paulson | Manager Finance Systems | brett.paulson@uconn.edu | 860-486-9364 |
| Check Reconciliation | Reconcile all bank checks plus Student Financial checks | Monthly | Inbound to KFS | Brett Paulson | Manager Finance Systems | brett.paulson@uconn.edu | 860-486-9364 |
| Centrally Funded CBI | Budget Construction | On Request | Inbound to KFS | Bruce Lindemann Brett Paulson | Finance Systems Business Analyst Manager Finance Systems | 860-486-0531 860-486-9364 | |
| Dept. of Revenue Services - State of CT |  (Vendor Offset List) | Feb 15, May 15, Aug 15, Nov 15  mid-Jan, mid-Apr, mid-July, mid-Oct | Outbound from KFS  Inbound to KFS | Kevin Kennedy Phil Soucy Gary Cyr Karen Straut | Supervisor IT Supervisor Tax Manager  | 860-297-5763 860-297-7518 860-297-5623  | |
Chart of Accounts Vendor List | Daily | Outbound from KFS | Lara Juenger Cuong Do | Manager FAMIS Support UITS/EAS FAMIS Support UIT/EAS | Â | 860-486-8497Â 860-486-5317 | |
| MasterCard (ProCard) | Â Credit Card Transactions | Â Daily (Mon-Sat) | Â Inbound | Nancy Patrylak Elise Fiorentino | Procurement Card Administrator Procurement Card Administrator | 860-486-2622 860-486-5924 | |
| Payment Works | Vendor create, Vendor Updates, and Vendor view of invoices (replaces Winja) | Daily | Inbound/Outbound | Dan Warren Â
Bruce Lindemann Brett Paulson Richard Ritchie | Director-Accounts Payable
 Business Analyst Manager-Finance Systems Technical Support |    | 860-486-1654 Â
 860-486-0531 860-486-9364 860-486-2837  |
|  Unifier | Capital Projects - Chart of Accounts, requisitions, Purchase Orders, Amendments, and Electronic Invoice | Daily | Inbound/Outbound  | Richard Ritchie  | Technical Support  | richard.ritchie@uconn.edu | 860-486-2837 |
GENESYS<==>KFS Interfaces
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| External System | Description           | Frequency | Direction | Business       Contact | Role | Phone | |
|---|---|---|---|---|---|---|---|
GENESYS<==>KFS Interfaces | See each Interface for details. | Varies - see detail.          | Inbound/ Outbound | Kelly Wihbey  Brett Paulson Richard Ritchie | KFS  SME:                       Budget Office Manager Finance Systems Technical Support:  |  | 860-486-0532  860-486-9364 860-486-2837 |
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Student Administration (SA) -Â Student Financials Interfaces
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| External          System | Description | Frequency       | Direction | Business              Contact | Role                       | Phone              | |
|---|---|---|---|---|---|---|---|
| PeopleSoft Student Financials | Student Receipts Payment Distribution Student Disbursements  Student Refund Checks |  Daily (Sun-Sat)      Monthly (On request) |   Inbound      Inbound |  Kelly Shedd  Tanya Osuba  Ann Jordan  Tammy Walesczyk   Kathy Avery Other contacts as above. | KFS SME: Bursar's Office KFS SME: Bursar's Office KFS SME - Bursar's Office  Technical Support: UITS SA-Student Financials  Technical Support: UITS KFS Support |         | 860-486- 5070  860-486-9208  860-486-1681   860-486-5982    860-486-1418 |