Creating a Webinar in Teams
- Austin Dion (Deactivated)
- Sarah Nguyen (Deactivated)
- Meera S Nair
- Aria Ahmed (Deactivated)
UConn students, staff, and faculty can hold webinars for up to 1000 people through Microsoft Teams with full functionality. Up to 10,000 attendees can view with limited interactivity.
To create a Webinar, you must update your Teams desktop application to the most recent version. Webinars cannot be created from the online application. Webinars cannot be created by student work accounts.
Open the Calendar tab in Teams from the left sidebar.
Click the drop-down arrow next to New meeting.
Select Webinar.
Add a title for your presentation.
Add required and optional presenters to present at the Webinar.
Add a date and time.
Click View registration form to customize the registration link sent to potential attendees.
In the new window, click Upload an image to add a header for the registration link.
Click Add speaker to list any speakers that you want potential attendees to know about.
To add additional questions to the registration form, click + Add field and select an option from the list. You can either use a default question or type your own by selecting Custom question.
To make a field required, check the box next to Required.
Click Copy registration link at the top left to copy the registration link for this Webinar. To invite attendees to this Webinar, you must now send this link to them via email, listserv, etc. Teams will not automatically send out this invite to attendees.
Click Save once complete.
Click Send to invite presenters and to schedule the Webinar.
Send the link to all desired attendees, who can then fill out your created form to register for the event.
After registering for your event, they will receive a confirmation email where they can add the event to their calendars or join the event directly by clicking Join event.
Modifying the Webinar
Once created, settings for the Webinar can be changed at any time.
Navigate to the Webinar in your Teams Calendar tab.
Click on the calendar entry and click Edit.
All of the previously mentioned fields can be edited, including the registration form.
To check the list of attendees currently signed up for the event, click on the Registration file to download it as an Excel sheet.
By default, this file will download to your downloads folder. Teams does not give any notification that the download was successful, so please check here for the Excel file.
The downloaded Excel sheet will display all of the responses to each field in the registration form, including any custom fields created.
After making any updates to the Webinar, click Send update at the top right to publish the update.