Manage Events

Owned by Alexa Biron
Last updated: Aug 27, 2023
4 min read

Only Available to Calendar Admins

 

This tutorial shows administrators how to make changes to their events and review event submissions.

Looking for a tutorial on how to create events? Visit our Create an Event guide.

 

To manage your events, log into the Dashboard and navigate to Your Events. Your screen will look something like this:

Event Status

Live

Events marked as Live in green are active on the Events Calendar and can be viewed by the UConn community (depending on the event’s privacy setting).

Hidden

Events marked as Hidden in red cannot be seen by the UConn community.

  • You can choose to hide an event you created if you do not want the community to see it.

  • Events that have been submitted by the community to your calendar will be placed in Your Events as Hidden. They are waiting for your review.

Hide vs. Delete vs. Cancel

Hidden

A Hidden event exists within the Events Calendar, but is not seen on the front end of the system. Hidden events may have been recently submitted by a community member or a calendar admin may choose to hide an event that they aren’t ready to show to the community.

Delete

A deleted event will be removed from the Events Calendar.

How to Delete Events

  1. Open the individual event.

  2. In the top-right corner of the event details, look for the dark gray box and click Delete Event.

  3. A pop-up window will appear asking “Are you sure you want to delete this item and any saved revisions?” If yes, click [OK]. If you are not sure of your selection, click [Cancel].

  1. From the Your Events panel, select one or more events using the blue checkboxes.

  2. Access the dropdown menu and select Delete.

  3. Click [Go].

  4. A pop-up window will appear asking if you really want to delete the event(s). If yes, click [OK]. If you are not sure of your selection, click [Cancel].

Cancel

An event marked as canceled will remain visible in the Events Calendar, but inform the community it has been canceled.

How to Cancel Events

  1. Open the individual event.

  2. In the top-right corner of the event details, above the blue box, click the [Cancel Event] button.

  3. Click Save or Save and Go to Event at the bottom of your screen in the green bar.

  1. From the Your Events panel, you can select one or more events using the blue checkboxes.

  2. Access the dropdown menu and select Canceled. Click [Go].

  3. The event is now marked as canceled and will appear in Your Events as:

How to Uncancel Events

To uncancel, repeat one of the processes for canceling an event(s). Note that the button on an individual event now reads [Uncancel Event]. In the dropdown menu, there is also an option for Not Canceled.

Reviewing Events from the Community

UConn community members without administrative access to the Events Calendar can submit events by filling out a form. They must have a NetID to access the form.

When a user submits an event, they are prompted to select a calendar where the event will live.

If they select a calendar that you administer, the event will appear in Your Events as Hidden.

Please open the event and optimize it.

What to Review

  • Does the image meet our best practices? Please replace the image if necessary.

  • Does the title make sense? Does it provide enough information? Is the length right - not too long? Titles in ALL CAPS are not allowed.

  • Check and modify the Event Type, Audience, Campus, and Tags as necessary. These fields are important because they will be applied by users to find events.

  • Add a 1-2 sentence Summary, based on the description provided.

  • Adjust the Event Description by hyperlinking any URLs, adding bullets to separate content, formatting as needed, etc.

When you are done, click on the red button that says Hidden to change it to Live, then click the orange [Save These Changes] button toward the top of the Dashboard.