View EMS Space Availability

Owned by Lily Cox (Deactivated)
Last updated: Feb 10, 2023
5 min read

Within your EMS Web Portal, you can view availability for any space managed by EMS. You can search for availability of a specific space, see what spaces are available on a specific date/time, or use search filters to find an available space that meets your requirements including room capacity, floor level, seating configuration, and more.

All UConn staff, faculty, students, and affiliates - anyone with a Net ID - is able to view the existing scheduled reservations for publicly visible spaces within EMS.

If the space you wish to book does not appear in your EMS web portal, you can submit a request form: Request to Add a Space to EMS

Search for space availability on a specific date/time

  1. Sign into your EMS Web Portal with your Net ID and password at EMS Web Portal Sign On.

  2. Click Locations from the browse menu in the left sidebar of your EMS Homepage.

    Click Locations to view space availability

  3. Enter the specific date into the field provided at the top of your browser window.

    Enter the specific date you wish to view space availability for

  4. In the table provided scroll right to left to find the time, listed hourly, during which you wish to reserve a space.

  5. Scroll top to bottom to view any available space, which is indicated by a white blank in the space’s schedule.

To begin a reservation for an available space, click a white blank. Confirm your desired start and end time and click Continue to be redirected to a reservation template. For detailed instructions on how to create a reservation template: Request to Reserve an EMS Space Reserve an EMS Workspace (Workspace Hoteling)

Search for availability of a specific space

  1. Sign into your EMS Web Portal with your Net ID and password at EMS Web Portal Sign On.

  2. Click Locations from the browse menu in the left sidebar of your EMS Homepage.

  3. Find the building code of the space you wish to view availability for. For support on finding or confirming a space’s building code, visit: EMS Space Directories & Building Codes

  4. In the Find a Room search bar on the right side of your browser window, enter the space’s building code and (optional) room number.

  5. Click Search and the space’s availability will appear.

When searching for availability of a specific space, you must use the space’s building code. Your search will not render results if you use full names of buildings or spaces. To find or confirm the space’s building code, visit: EMS Space Directories & Building Codes

Search for space availability based on room type, capacity, or other features

Add search filters to find a space that meets your requirements. You can search by capacity, features, floor level, or room type.

Search space availability by capacity

EMS spaces range in capacity from 1-414 persons. Please keep in mind that spaces offering more capacity are limited and should be reserved further in advance.

To search for space availability by capacity:

  1. Sign into your EMS Web Portal with your Net ID and password at EMS Web Portal Sign On.

  2. Click Locations from the browse menu in the left sidebar of your EMS Homepage.

  3. Click Add Filter in the upper right corner of your browser window.

  4. Click Capacity from the drop-down menu.

  5. Enter your desired capacity number in the field provided.

  6. Spaces that meet the capacity number will appear. Each space’s exact capacity number in shown in the Cap column next to its building code and room number.

  7. Scroll to find an available space, which is indicated by a white blank in the space’s schedule.

Search space availability by room features

EMS Spaces contain different features that can be used for presentation, education, or other purposes. You can filter your search by one or more features to search for an available space that includes the room features you require.

Available features include:

  • Adjustable light options

  • Air conditioning

  • Blackout shades

  • Blu-ray player

  • Chalkboard, whiteboard, or smartboard

  • Video camera (instructor facing or student facing)

  • CD player

  • Computer

  • Data ethernet jack

  • Day shades

  • Display options (projector, TV monitor, LCD screen, etc.)

  • Document camera

  • Installed sound

  • Laptop dock

  • Lecturn/podium

  • Microphone

  • Seating options (active learning, lecture hall, tables, etc.)

  • Stage

  • Live-streaming

  • Self-service recording

  • Teaching station

  • Webex/teams/zoom options (camera, audio, content)

  • Wireless screen sharing

To search for space availability with one or more of these features:

  1. Sign into your EMS Web Portal with your Net ID and password at EMS Web Portal Sign On.

  2. Click Locations from the browse menu in the left sidebar of your EMS Homepage.

  3. Click Add Filter in the upper right corner of your browser window.

  4. Click Features from the drop-down menu.

  5. Select your desired feature(s) from the list in the pop-up window and click Update Features.

  6. Spaces that include the features selected will appear.

  7. Scroll to find an available space, which is indicated by a white blank in the space’s schedule.

Search space availability by floor level

EMS Spaces are located across campus on a variety of floor levels: lower level, first floor, second floor, third floor, and fourth floor. You can filter your search by floor level to search for an available space that provides accessibility or convenience.

To search space availability by floor level:

  1. Sign into your EMS Web Portal with your Net ID and password at EMS Web Portal Sign On.

  2. Click Locations from the browse menu in the left sidebar of your EMS Homepage.

  3. Click Add Filter in the upper right corner of your browser window.

  4. Click Floors from the drop-down menu.

  5. Select your desired floor level from the list in the pop-up window and click Update Floors.

  6. Spaces located on the selected floor level will appear.

  7. Scroll to find an available space, which is indicated by a white blank.

Search space availability by room type

EMS Spaces include a variety of different room types. You can filter your search by room type to search for available spaces in room types including:

  • Auditorium/theater

  • Breakout room

  • Active learning classroom

  • General classroom

  • Seminar classroom

  • Concourse

  • Conference/meeting room

  • Courtyard

  • Desk space

  • Laboratory (class or computer)

  • Lobby

  • Lounge

  • Multi-purpose meeting room

  • Office

  • Physical activity space

To for search space availability by room type:

  1. Sign into your EMS Web Portal with your Net ID and password at EMS Web Portal Sign On.

  2. Click Locations from the browse menu in the left sidebar of your EMS Homepage.

  3. Click Add Filter in the upper right corner of your browser window.

  4. Click Room Types from the drop-down menu.

  5. Select your desired room type from the list in the pop-up window and click Update Room Types.

  6. Spaces categorized in the selected room type will appear.

  7. Scroll to find an available space, which is indicated by a white blank.