Reserve an EMS Workspace (Workspace Hoteling)

Owned by Lily Cox (Deactivated)
Last updated: Nov 06, 2024 by Michael Ballard
4 min read

In order to reserve an EMS space, you will need to use a reservation template. These hoteling reservation templates do not require any further approval and will be complete upon submission.

If you do not have access to the reservation template you are looking for, please submit a support request form under EMS Access: https://kb.uconn.edu.portal/1

To reserve an EMS Space:

  1. Sign into your EMS Web Portal with your Net ID and password at EMS Web Portal Sign On.

  2. Click Create a Reservation from the browse menu in the left sidebar of your EMS Homepage.

    Click to begin your reservation.

  3. Find your reservation template and click Book now.

    Click Book Now to create your reservation.

  4. Once redirected, enter the Date, Start Time, and End Time into the fields provided.

  5. If you are making a recurring reservation, click Recurrence and enter the recurrence details in the pop up window. Schedule an end date for the recurring reservation OR enter the number of occurrences you wish to reserve and click Apply Recurrence.

  6. Click Search to see available spaces and click the green +icon next to a space to reserve it OR if you know which space you want to reserve:

    1. Scroll down and click on the I Know What Room I Want option from the left sidebar menu of your EMS reservation page.

    2. Enter the Room Name and number of the space you wish to reserve. Click the green + icon next to the space (this function is only accessible if the space is available to reserve).

  7. In the pop-up window, enter the expected Number of Attendees for your event and click Add Room.

  8. Confirm that the space you wish to reserve appears under the Selected Room tab of your EMS reservation page and click Next Step.

  9. Once redirected to the Reservation Details tab, enter the Event Name of your reservation. Select the appropriate Event Type from the options provided in the drop-down menu.

  10. Select the appropriate Group from the options provided in the drop-down menu and enter your Contact information (phone number and email address) into the fields provided.

  11. Review the EMS reservation terms and conditions by clicking on Terms and Conditions. Click I have read and agree to the Terms and Conditions.

  12. Click Create Reservation.

Your EMS space reservation is complete and you will receive an email confirmation with your reservation details.

To edit or cancel your reservation, visit: Edit or Cancel an Existing EMS Reservation

If the space you wish to book does not appear in your EMS web portal, you can submit a request form: Request to Add a Space to EMS

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