Share OneDrive Files Within Microsoft 365 Apps

Owned by Austin Dion (Deactivated)
Last updated: Oct 17, 2023 by A.J. Newman
2 min read

UConn faculty, staff, and students can share files directly from Microsoft 365 applications such as Word, PowerPoint, or Excel.

  1. With a Microsoft365 program (Word, Excel, PowerPoint) open, and viewing a file, click the Share button in the top right.

  2. Type in the email of the user(s) you want to share with.

  3. Click on the Pencil icon to alter their permissions on the file.

    1. If you want them to only have view access (they cannot edit the file), choose Can view

    2. If you want them to be able to edit the file(s), choose Can edit

    3. If instead want to share this file as a link posted on a webpage, click on Copy link.

      1. Anyone with the link will create a public link that anyone can click on and use

        1. Use a password if the files are in any way sensitive.

        2. You may also set the link to expire on a certain day. This will only stop the sharing and will not effect the file(s). Only you will be able to access the file(s) after this date.

      2. People in University of Connecticut with the link is similar to the previous option, however the recipients will need to sign into their UConn Microsoft365 account to access the file(s).

      3. People with existing access can be thought of sending a reminder/notification to the recipients since they already have access.

  4. Click Send