Using Microsoft Outlook

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Last updated: Feb 26, 2024 by Lauren Young (Deactivated)
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This article is about the basic features offered by Outlook. Read on to learn about creating email messages, attaching items to a message, and more.

Log in using your email address and NetID password.

Creating Email Messages

  1. Click New Email or press Ctrl + N. 

  2. If multiple email accounts are configured in Microsoft Outlook, the From button appears and the account that will send the message is shown. To change the account, click From and pick the account.

  3. In the Subject box, type the subject of the message.

  4. Enter the recipients' email addresses or names in the To, Cc, or Bcc boxes. Separate multiple recipients with a semicolon. To select recipients' names from a list in the Address Book, click To, Cc, or Bcc, and then click the names that you want.

As you start typing a recipient's name, Outlook will suggest the names of people you have emailed before. Those you have emailed most recently will be listed as Recent People, and those you have emailed less frequently will appear as Other Suggestions. You can pick a name from the list, type a full name or email address, or click To, Cc, or Bcc to select a name or names from the address book.

Attaching a File to an Email

Faculty, students, and staff can attach files to their emails in Outlook. 

  1. Click Attach File to add an attachment.

    1. Alternatively, you can click Attach Item to attach Outlook items such as email messages, tasks, contacts, or calendar items.

  2. After you finish composing your message, click Send.

If you cannot find the Send button, you may need to configure an email account.

Managing Email Attachments

Apple Mail

For faculty, students, and staff seeking information about managing their Outlook Email attachments.

  1. Open Apple Mail  or Outlook for Mac.

  2. Locate the email that you wish to download the attachment from and open it.

  3. Right-click the attachment you want to save and select Save Attachment.

  4. Choose a folder and click Save.

  1. Open Apple Mail  or  Outlook for Mac.

  2. Locate the email that you wish to download the attachment from and open it.

  3. Click  File and choose Save Attachments…

  4. Select a destination to save the attachment to and choose Save.

  1. Click Message.

  2. Choose Remove Attachments.

Mac

This article is for faculty, students, and staff seeking information about managing their Outlook Email attachments.

  1. Select email message whose attachments you would like to save/remove.

  2. Click on the v symbol next to the attachment.

  3. Click Save As.

  4. Click a folder location, and then click Save.

  1. Select the email message containing the attachments you would like to save/remove.

  2. Click Download All.

  3. Click a folder location, and then click OK. 

Windows

This article is for faculty, students, and staff seeking information about managing their Outlook Email attachments.

Spell-Checking Emails in Outlook

This article is for faculty, students, and staff seeking information regarding how to edit their composed emails using Outlook's spell-check feature. 

Turning on the BCC Box in Outlook

BCC, which stands for "Blind Carbon Copy," is a way of sending emails so that recipients are unable to see those included through BCC. Faculty, students, and staff can enable the BCC box in their Outlook emails when composing and sending emails. 

To enable the BCC box for the current and all future messages,

  1. Click Options. 

  2. In the Show Fields group, click BCC. Doing so will enable the BCC box, allowing you to privately add other recipients to the email message. 

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