Supplier Classifications
- Nehal Gupta
- David Denuzzio
Supplier classifications (also referred to as supplier classes or flags) are used to identify suppliers that meet specific criteria, i.e. reimbursement only, A&E tax applicable, NRA, DRS, etc. Supplier classifications replace the vendor hold codes in KFS, and suppliers can be assigned multiple supplier classifications.
Below is separated into two sections:
Classifications that require department attention/action before processing an order.
Informational classifications that do not require action but will be helpful to know as they could impact items such as payments.
Classes that Require Action before Processing
Supplier Classification | Description | Department Action |
|---|---|---|
REI (Reimbursement Only) | Suppliers that can only receive reimbursements or refund payments | Do not pay these suppliers for services. If the supplier is to be paid for services, additional documentation is required. Contact HuskyBuy Support to send new invite for full registration |
CSE (CT State Employee) | These suppliers selected that they are a current Connecticut State Employee, an Immediate Family Member of a current Connecticut State Employee, or a Business with which one is associated | All transactions over $100 are routed to the Compliance Specialist in UBS for review prior to approval. The Compliance Specialist may reach out to you or the Supplier for clarification on their current employment status. If payment is other than a refund/reimbursement, prior to incurring cost, contact Procurement to review potential options. This may include performing an open and public bid |
FUE (Former UConn Employee) | These suppliers selected that they are a Former UConn Employee, which includes a UConn employee within the last 12 months | All transactions over $100 are routed to the Compliance Specialist in UBS for review prior to approval. The Compliance Specialist may reach out to you or the Supplier for clarification on their current employment status. If payment is other than a refund/reimbursement, prior to incurring cost, contact Procurement to review potential options. This may include performing an open and public bid |
ROY (Royalty) | Added to supplier who is a UConn employee but is only receiving payments for Royalties. This must be noted in the new supplier request, or the supplier will be rejected when employment check is run during registration | State employees can be paid royalties. If other than royalties, prior to payment, contact Procurement to perform an open and public bid. Frequently in combination with CSE flag |
NON (Non- Taxable) | Added to suppliers during registration or Cert-123 process since we should not be paying taxes to these suppliers | This applies only to restaurants, hotels, and caterers in the state of CT. Do not pay any additional taxes, if billed |
AFL (Affiliate) | These suppliers are affiliated with UConn, normally as a Faculty Affiliated Company | All transactions are routed to the Compliance Specialist in UBS for review prior to approval. This includes reviewing potential conflicts of interest. |
Informational Classes – No Departmental Action Required
Supplier Classification | Description/Informational |
|---|---|
DRS (Department of Revenue Services) | The supplier owes taxes to the Department of Revenue Services. Payment to supplier may be reduced by amount of taxes owed |
NRA (Non-Resident Alien) | UConn may be required to withhold up to 30% US Income tax on “US source income” paid to foreign suppliers |
A&E (CT Athletic & Entertainment Tax) | UConn may be required to withhold 6.99% CT Athletics & Entertainers (A&E) tax on payments to a nonresident performer for an event or performance physically performed in CT. The definition of “performer” for purposes of the A&E tax is very broad and includes public speakers, directors, set designers, and members of the sound or light crew, as well as athletes, referees, and trainers |
SPS (Special Projects) | High-Risk Supplier as identified by SPS. This classification has been retired |
FOR (Foreign Source) | This is placed for international suppliers who do not provide services within the US based on the nature of the supplier’s business |
IND (Individual) | Supplier is either an individual, Sole Proprietor or Single Member LLC |
AP (AP Only) | Suppliers flagged for AP review |
DBR (Debarred Supplier) | Used to note debarred suppliers in KFS. This classification has been retired, debarred suppliers won’t be active for use |
COC (Code of Conduct) | Supplier has agreed to UConn’s Code of Conduct |
NEC (NEC 1099) | Supplier who is providing services within the state of CT. This supplier classification is used to assist with year-end 1099 reporting |
STU (Student) | Student classification and award reviewed by AP to see any impacts on financial aid |
UCH (UConn Health) | Can only be paid REI – UCHC Employees do not have Concur profiles |
ACH* (Automated Clearing House) | Supplier will be paid via ACH/Direct Deposit instead of default check payment |
VPA* (Virtual Payables) | Supplier will be paid via virtual card instead of the default check payment |
WIR* (Wire Transfer) | Supplier will be paid with international wire transfer instead of default check payment |
*All supplier payments default to check. Payment method classification is only added once it is completely set up by AP Disbursements.
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