User Roles and Definitions
- Nehal Gupta
- Jeremiah Macht
- David Denuzzio
HuskyBuy Role Definitions
There are 3 main roles for users within your department.
Shopper
This is the “default” role for anyone in the University with an active NetID. Shoppers can log in, shop for items, and assign their shopping cart to a requester or approver within their department. Shoppers do not have the authority to submit purchase requisitions without intervention from a requester/approver. Note: Student workers will need a request put in for the role of Student Employee Shopper.
Requester
Requesters are Similar to shoppers except they have the ability to submit purchase requisitions up to $5,000* without a Fiscal Officer’s approval. Requesters may submit requisitions greater than $5,000 but these requisitions will require Fiscal Officer approval.
Approver
Approvers have the responsibility to approve orders on their accounts which are greater than $5,000*. They are also required to approve invoices that are greater than $250 or if the invoice does not match the purchase order. Approvers will be assigned the title of Fiscal Officer (FO) for their department, or they will be a Delegate Approver for the FO.
Some requisitions will require fiscal officer approval regardless of dollar amount.
To request access to obtain another role visit the ENTERPRISE FINANCIALS SYSTEM ACCESS REQUEST FORM.
Before requesting access , note the following:
Requester role is Staff only.
GA Requester is for Graduate Assistants only. They can shop and place orders.
No form is required for Faculty and Staff who need the Shopper role. Shopper is granted upon logging into HuskyBuy.
Student Employee Shopper role should be requested for students who need to shop but won’t place orders.
NOTE: All users of HuskyBuy still need to have access to Kuali Financial System (KFS) in order for orders to be processed, that includes students. Requisitions will be automatically returned if a user does not have KFS access.
Fiscal Officers (FO)/Delegates automatically qualify as Approvers and do not need to submit a form request.
Be sure you have access to KFS as well which can also be requested on the same system access request form.