Quantity vs. Non-Quantity
- Nehal Gupta
- Jeremiah Macht
This guide will show you when to create a quantity order versus when to use a non quantity order. By default, most orders are set to a quantity order with the exception of the Blanket Order form.
It is important to decide upfront if you will need quantity or non quantity, specifically in regard to invoicing. If you know ahead of time you will have multiple invoices to pay against your PO, you should make sure to setup your PO as one of the following:
Blanket Order
Non Quantity
Quantity order with enough quantities listed and funds to cover the costs
When in doubt about having multiple invoices make sure to use non qty.
non qty po’s do not auto close. Make sure PO is fully paid prior to closing.
When creating your requisition and leveraging the Non-Qty PO checkbox, please keep in mind the following PO line behaviors:
If a line item qty is set to 1, that line will be treated as Non-Qty
If a line Item qty is set to greater than 1, that line will be treated as Qty.
Non-qty lines can be invoiced multiple times in excess of the line qty successfully up to the dollar amount of the line item. This allows for qty and non-qty line items to be mixed on a given PO.
Blanket Order
Chose the Non Catalog Requisition form Blanket Order.
Once you have completed your Blanket Order form, notice that the General section will still state Quantity marked by the red
. This is ok as the system will recognize it is a non quantity just by the fact you are using the Blanket Order form.
Blanket Order forms will automatically be Non Quantity. There will be no need to change anything on the requisition.
If you do select non quantity, you will see a green 
Non Quantity Order
Choose the Non Catalog Requisition form Goods & Services. Other forms are available but most likely, you will use the Goods & Services form.
Once you have completed your Goods & Services form, edit the General section, and select Non Quantity.
Quantity Order
Choose one of the Non Catalog Requisition forms such as Goods & Services.
Complete your Non Catalog requisition form as needed. The default setting for all orders is Quantity with the exception of Blanket Orders as noted above. Notice the red
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