Supplier Onboarding Process

Owned by Nehal Gupta
Jun 06, 2024
3 min read

All Suppliers are required to register and use the HuskyBuy Supplier Portal that allows them to login to the web-based portal and create invoices which are then “imported” into HuskyBuy. They will also be able to update contact information, including remit address, email address and phone numbers.

  • All suppliers must be registered in HuskyBuy in order to initiate and issue payments for goods/services and refunds/reimbursements.

  • Changes to address, email or phone numbers will be available immediately after input by the supplier.

  • Changes to legal name, tax ID or legal structure are subject to review by Supplier Management approval prior to being active in HuskyBuy.

Once in the system, they will enter the appropriate workflow and export to KFS when completed. Any supplier updates: address, name change, legal structure, etc. needs to be done by the supplier, who should log into the supplier portal.

The Supplier Onboarding Process Explained

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  1. The Supplier Invitation Email is sent after the Request form is approved by Supplier Management. The supplier receives the Invitation Email and is provided a link to the Supplier Portal via the Register Now button.

    1. Tips for Supplier:

      1. Subject Line: Invitation for University of Connecticut

      2. Email From: University of Connecticut HuskyBuy huskybuysupport@vendor.uconn.edu

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  1. The first time in the Supplier Portal, the new supplier will be asked to create a new account. Click Continue With Registration to continue. The Supplier will confirm their contact information, add a phone number, create a password and choose a security question.

  1. After creating the account, They are then asked a series of questions. The Star icon is used to note when a question is required to be answered. Screenshot 2024-06-06 at 5.08.57 PM.png

The next section lists the questions that are asked for the different types of suppliers.

  1. After successfully submitting the registration, the supplier will receive confirmation that they have completed the registration.

  1. The requesting UConn department will receive notification when the supplier has been approved for shopping. Within the HuskyBuy Supplier Portal, the supplier has access to edit their profile, view sourcing events, create a portal invoice, or search for invoices.

  1. Suppliers with a green checkmark next to their name are active for shopping.

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