Disbursement Vouchers
- Nehal Gupta
- Jeremiah Macht
Disbursement Vouchers are check requests that will be created within the HuskyBuy Portal. A disbursement voucher that is under $2500 will automatically go through the workflow process.
Table of Contents
Process Steps
Creating a Disbursement Voucher
To create a Disbursement Voucher (DV), you will utilize the forms within the HuskyBuy portal. Within the Payment Requests forms, choose the correct Disbursement Voucher form.
Complete this form to submit a Disbursement Voucher to Accounts Payable. Please select the correct supplier and remit to address. If the supplier, you want is not available you will have to request a new supplier. Ensure the Remit To Address matches the address in which the supplier needs the check sent to.
This DV form is intended for select goods and services as listed in the Payment Reason Code drop-down menu.
Complete the Description, Price and Commodity Code fields. Attach all supporting documents in the Internal Attachments section. Supporting documents must include the supplier name, remit address and dollar amount being paid. If you are paying an honorarium and the payment includes a reimbursement, please add a separate line with the proper object code for the reimbursement.
Once all required fields are completed, use the Actions drop-down menu in the upper right of the form to select Add and Go to Cart.
Submitting the Disbursement Voucher
Once the Disbursement Voucher (DV) has been added to the cart, access your cart to finish submitting the DV. Click Proceed to Review. Then click Assign Cart or Place Order to finish the process as you would with a requisition. The system will create a PO, but will not be sent to the supplier. An invoice will be created and will forward through workflow for any necessary approvals.
PO Amendments/Revisions on DV’s are not allowed.