Creating a Quantity Receipt
- Nehal Gupta
- Jeremiah Macht
HuskyBuy requires the user to create a quantity receipt for record keeping purposes. This is REQUIRED on all quantity PO’s over $5000 and/or if they contain the following 7 commodity codes:
371 (FOB Chemicals) 372 (Janitorial Chemicals) 405 (Pharmaceuticals) 900 (EH&S Radioactive) 930 (EH&S Clean Air Devices) 940 (EH&S Restricted Equipment) 950 (Regulated Waste)
Process Steps
How to Create a Quantity Receipt
Navigate to Documents on the left blue bar navigation menu and then click on Orders/Purchase Orders in the pop-up window.
Type in the purchase order number and enter.
From the search results, open the purchase order by clicking the PO number. This will open the purchase order. From the 3 Dot Actions Menu, select Create Quantity Receipt.
How to Indicate that You have Received your Goods or Services
The receipt will be automatically populated with the PO information - including remaining number of items to be received. If you have a multi-line PO but only want to receive one of the lines, Click the trash icon to remove the desired line. You will be left with only the line items you want to receive.
Add any additional information such as Packing Slip, Attachments, Carrier, Tracking or Notes. Review the line level data. Make any updates as needed.
It’s best practice to attach the packing slip to this document. Click Save Updates, then Complete.
If you accidentally over-receive, you will get an error. To fix that you would simply do a new receipt with the appropriate negative amount. For example if you over-received by 2, you would do a receipt for (-2).