Shopping with Catalogs

Owned by Nehal Gupta
Last updated: Aug 29, 2024 by Jeremiah Macht
6 min read

The HuskyBuy catalogs contain thousands of items from preferred suppliers at University-specific pricing. Catalog ordering is done using either Punchout or Hosted catalogs.

Table of Contents

Process Steps

Searching Catalogs and Adding items to Cart

In order to save time and prevent confusion, it’s a good idea to ensure your cart is empty before shopping from a catalog. You will not be able mix certain items on the cart later such as order types (ex. Blanket order form and Airgas catalog). Nor will you be able to add items to a new cart from a different catalog. (ie. Dell and Fisher catalog items cannot be combined in the same cart.)

  1. To search for items in the hosted catalogs, enter your search terms in the large search box at the top of the Shopping Homepage, and then click the blue magnifying glass button.

  2. Optionally, click on the Advanced link to search by additional criteria, such as Product Description, Part Number, Supplier, or Manufacturer Name.

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  1. The search results will appear. The product picture (if any), description, and other detailed specifications, are typically shown.

    1. On the left side are the Filter Results options. This lets you filter the results by Supplier, Manufacturer, Unit of Measure and more.

    2. Use the compare link to compare two or more items. Once you have flagged several items to compare, click the Compare button, located towards the upper right.

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  1. Click the Add to Cart button to add items to your cart.

    1. To access the shopping cart after adding an item, select the 1 item(s) added, view cart link, or click the cart icon located at the top right corner of the page.

  1. To continue shopping, use the icons on the left to go to Shop > Shopping > Shopping Home.

Shopping with a Specific Catalog Supplier

If you would like to search the product offerings of a specific hosted catalog supplier, use the search associated with the hosted catalog supplier’s icon on the Shopping Homepage.

  1. Click the catalog supplier’s icon. You can also enter search terms in the search box if the window appears below the supplier’s icon.

  2. Click the magnifying glass icon to search.

Shopping with Punch-Outs

Punch-outs connect to the supplier’s website containing contract pricing. Punchout sites retain the look and feel of the supplier’s regular public website; however, the supplier’s checkout cart will result in the products returned to your HuskyBuy active cart.

Follow the supplier’s directions for submitting the items back to HuskyBuy as each supplier’s site may differ. Product pricing and availability may vary between the supplier’s public and University websites.

  1. Click the supplier’s icon to begin the Punchout session.

  2. Search in the supplier’s catalog for items and add to the supplier’s shopping cart.

  3. Complete shopping on supplier’s site, then return items to the HuskyBuy shopping cart. (If you are only browsing the Punchout and are not returning items to HuskyBuy, you may exit the Punchout by closing the Punch-out window and clicking the Cancel Punch-out button in the main browser page.)

Updating and Editing Shopping Cart Items

  1. After adding items to your shopping cart, you can click on the cart icon to view the items there.

    1. You can remove items at this point by clicking on the trash can icon for that item. You can also go directly to checkout from here, or choose to View My Cart first.

    2. Click the View My Cart button.

  1. By selecting the check box to the right of one or more items in your cart, you can access the dropdown. You will have the following options available for the selected items.

    1. Move to Another Cart

    2. Add to Draft Cart or Pending PR/PO

    3. Add to Favorites

    4. Remove Selected Items

    5. Add to PO Revision

Adding Commodity Codes

  1. After clicking on the View My Cart button you will be presented with your cart.

    1. You will need to add a commodity code to proceed.

    2. You can search for commodity codes by clicking on the magnifying glass to bring up the Commodity Code Search box.

  2. From here, you can enter the code or the first number(s) of the code, or any part of the description to search.

    1. Search the list and select the correct code by clicking the corresponding plus button.

Proceed to Review

  1. Click the Proceed to Review button to display the details of the future requisition.

  1. Most other roles can continue with their order. Missing or incomplete information, such as Shipping Address, will appear as an error at the top right of the page.

    1. Enter the missing shipping information as needed by choosing the pencil edit button.

Adding the Accounting Codes

  1. The Draft Status section at the top right of the page shows where the missing information is. Clicking on the error link will take you to the problem area, in this case, the Accounting Codes.

 

  1. Click on the Accounting Codes link in the Draft Status section or the Pencil Edit Icon in the Accounting Codes section. Enter the missing accounting information as needed.

    1. The Account and Object Code fields will have the red Required note.

  1. Either method will result in the Codes popup box shown here.

    1. If you know the codes, you can enter them in the field directly.

    2. If you are not sure, click on the arrow or magnifying glass to bring up the Custom Field Search box. The arrow will bring up the option to use one of your default profile values or to search for another one.

    3. The search option works just like the Adding Commodity Codes section. You can enter the first number(s) of the code, or any part of the description to search. (Wild card characters are not needed.)

    4. When the codes are entered click Save to enter them into the order.

  1. Once all errors have been addressed the Place Order button will be activated.

    1. You have the option of adding an Optional Invoice Approver before placing the order, but it is not required.

  1. Click the Place Order button to submit the order. Record you requisition number for follow up.

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