Share all course materials in HuskyCT using OneDrive in a timed release

Owned by Dan Jakubiak
Last updated: yesterday at 2:25 pm
5 min read

If your class materials should instead be shared all at once in the beginning of the semester, please follow this guide:

Students, faculty, or staff who are using HuskyCT to teach a course can share their class materials (files) as the semester progresses. Follow this guide to learn how to share a live-copy of your data. If you update your files, or add more, at a later point your students will have access to them without any extra interaction from you.

This method of sharing your files with students will present a clear distinction of what is private to you, what has been shared, and what is yet to be shared with your students.

Sharing files at certain times using multiple directories (recommended)

  1. Visit s.uconn.edu/onedrive and sign in with your Email address and NetID password.

  2. Click on My Files in the left-hand menu and find the folder you have created for your course.
    If you do not have this folder yet, please create it now.

  3. Inside of folder, create three folders named “Confidential”, “Shared”, 'Not Shared” for example.

    image-20240201-150022.png

  4. These three folders each have a unique role.

    1. Confidential: will never be shared with students. This folder contains files that would be inappropriate to share with students.

    2. GEOG_1205_Shared: will be shared with the students. Students will be able to see all current files and any new files/folders you add.

    3. Not Shared: will never be shared with students. This folder acts as a staging area for the Shared folder.

  5. Right click on “GEOG_1205_Shared” and click Share.
    Now you need to decide how you would like to handle access to this folder.

  6. You may allow anyone with a UConn email address to view the files if they use the link. Skip this step if you would like to restrict your Share to only your students.
    This is a one-time setup for this folder.

    1. Click on the settings gear to alter the permissions of the share link.

      image-20240201-143442.png

    2. If you want to restrict your files to your students only:
      Note: This is a one-time setup for your course.
      If you do not wish to restrict your files to your students only, choose People in University of Connecticut from the list. Be aware that this means anyone with a @uconn.edu email address.

      1. Enter your students' email addresses but do not click Invite when you are done.
        To quickly get the email addresses of all of your students, follow this guide:

        As you enter each address, you should see the student’s contact card appear.

      2. Once you have added all of your students, click on the settings gear to set whether the students should be able to Edit or simply View the contents of this folder.

        In the “More settings” section, click on Can edit if you would like to change the access to Can view to prevent any changes to the files. Setting to Can view also prevents other users from adding files.

      3. Click Apply.

      4. Click Copy link.

    3. Post (paste from your clipboard) this link in your course on HuskyCT. Place this link somewhere your students will be able to find it throughout the semester.

Moving files to Shared

  1. When it’s time to share a new file with your students, simply move the file from the “Not Shared” folder to the “Shared” folder.
    Simply drag-and-drop, or cut and paste, the file from one folder to the other.

  2. Inform your students of the new file in the folder or continue to Section 3 below if you would like to send a link to the new file.

Sharing files at certain times using multiple share links (not recommended)

  1. Visit s.uconn.edu/onedrive and sign in with your Email address and NetID password.

  2. Click on My Files in the left-hand menu and find the folder you have created for your course.
    If you do not have this folder yet, please create it now.

  3. Inside of folder, create two folders, “Confidential” and “Students” for example.

    1. The Confidential folder will never be shared with students.

    2. The Students folder will contain the files shared with students.

  4. Place the appropriate files in both of these folders.

  5. When the time comes to share a file with your students, right-click on a file that and click Share.
    Repeat these steps when you need to share another file.

    1. You may allow anyone with a UConn email address to view the files if they use the link. Skip this step if you would like to restrict your Share.
      Note: This is a one-time setup for this folder.

      1. Click on the settings gear to alter the permissions of the share link.

      2. If you want to restrict your files to your students only:
        Note: This is a one-time setup for your course.
        If you do not wish to restrict your files to your students only, choose People in University of Connecticut from the list. Be aware that this means anyone with a @uconn.edu email address.

        1. Enter your students' email addresses but do not click Invite when you are done.
          To quickly get the email addresses of all of your students, follow this guide:

          As you enter each address, you should see the student’s contact card appear.

        2. Once you have added all of your students, click on the settings gear to set whether the students should be able to Edit or simply View the contents of this folder.

          In the “More settings” section, click on Can edit if you would like to change the access to Can view to prevent any changes to the files. Setting to Can view also prevents other users from adding files.

        3. Click Apply.

        4. Click Copy link.

      3. Post (paste from your clipboard) this link in your course on HuskyCT. Place this link somewhere your students will be able to find it throughout the semester.

Post link on HuskyCT