How to Create Accessible PowerPoint Presentations

Good Choices are:

• Arial

• Calibri

• Verdana

Try to use font size 12 and higher

Use Strong style for bold and Emphasis style for Italics

Do not start alt text with “picture of“ or “graphic of”

Validate auto-generated alt text

Include enough information for end user

Exclude information found near the image (example: caption below image)

Include alt text for images with hyperlink

Tip: You can turn on/off the Automatic Alt Text setting found in File > Options > Ease of Access > Accessibility

Write link text where it is going, for example IT Accessibility

Do not use “click here”, “learn more”, “read more”

Do not underline text that is not a link because keyboard users may think it is a link that is inaccessible

Use only data for tables

Designate top row as the header for each column

Turn on Repeat Header Row (found under Layout menu item when table is highlighted)

Add Alt Text to the table

Cannot create accessible table if using split cells, merged cells, or nested tables in Word when exporting to PDF

Tab through each cell to check for navigation (left to right and down)