Invite Attendees to a Teams Live Event

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Last updated: May 12, 2022 by Ethan Caya (Deactivated)
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This article is for faculty and staff who wish to host live events on Teams.

A Teams live event is a lightweight alternative to Stream, which requires external hardware or software encoder. In a Teams live event, users can create events and invite presenters/panelists to participate on their own devices.

Inviting Attendees

As a live event organizer, one of your responsibilities is inviting attendees. When you schedule a live event in Teams, it only sends the calendar invite to event team members.

  1. In Teams, select Calendar  on the left side of the app.

  2. Select the live event.

  3. For events that will be produced in Teams, select Get link to copy the live event link so you can share it with attendees as you see fit; send it in a Teams channel, an email, a website like Sharepoint, or add it to a collaboration group. You can even send it in a calendar invitation from Outlook or another email program.

Do not try to invite attendees via a Teams meeting. A new Teams meeting will have its own meeting link, which users might confuse with the live event attendee link.

Your attendees will be able to watch the event in Teams—desktop (Windows or Mac), web, or mobile. If they do not have Teams, they can also use a browser (Chrome, Firefox, or Edge).

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