Sending Grades to Student Admin in Ultra

This article is intended for instructors looking to send grades from their HuskyCT Ultra Course to Student Admin.

Overview

There are two methods for transferring grades:

1. Grade Approval and Transfer (Recommended): Approve and transfer grades from the Overall Grade to Student Admin. Instructors still need to complete Final Grade approval in Student Admin.

2. Download and Import Grades: Instructors can manually download grades from Ultra and import them into Student Admin.

Method 1: Grade Approval and Transfer

1. Login to HuskyCT and navigate to the course you want to send grades for.

2. From the Details & Actions menu, click on View Course & Institution Tools.

   Open

   

3. From the right side menu, select Grade Approval and Transfer.

   Open

   

4. A new window will appear titled Course Grade Approval and Transfer.

5. Check the box next to the Course ID and then click Approve Grades.

6. The grades should appear in Student Admin within 2 hours.

   1. If you need to change a student's grade after you have already pushed your grades to Student Admin, you can change that grade and repeat Steps 4-6. This will "re-push" grades to Student Admin. You can do this until you change the Approval Status in Student Admin to Approved.
      Note: Clicking Approve Grades does not finalize grade approval in the Student Admin system. For final grades, you must log in to Student Admin and complete the grade approval process for your grades to become official.

   2. For midterm grades, you should not change the Approval Status selection on your Student Admin grade roster. You can leave the Approval Status as Not Reviewed and click Save.

   3. For final grades only, after all grades have been populated and saved in Student Admin, change the Approval Status at the top of the page to Approved. You will be prompted to confirm your changes, click OK to proceed and exit. If you need to change grades after doing this and re-push from HuskyCT, change the field to Not Reviewed. Approved or Ready for Review will prevent grade pushes.
      Note: Only instructors with Grade Approver status can approve rosters in Student Admin.

Method 2: Download Grades from HuskyCT and Import to Student Admin

1. Login to HuskyCT and navigate to your Ultra course.

2. Click Gradebook.

3. In the right hand corner of the Gradebook, click the Download Icon. (Arrow pointing down)

4. A new window will appear titled Download Grades.

   1. Grade Records: Select Full Gradebook.

   2. Record Details: Check the box next to the column that contains your final grade. The Grade Display must be a letter grade for Student Admin to accept it.

   3. File Type: Select Comma Separated Values. (.csv)

   4. Save Location: Select My Device.

5. Click Download.

6. Use Excel to open the .csv file downloaded from HuskyCT. Remove all columns except for Username and the column with the course grades.

7. Add two new columns to the left of the column that contains the NetIDs.

8. Name the first column Term and the second column Class Number. The order of the data columns is a requirement; header names can vary. 

9. Enter the term code (e.g., 1148 for Fall 2014) in Row 2 of Column A.

10. Enter the class number for your course section in Row 2 of Column B.

11. Save the file.
    Note: When saving the edited file, it must remain a CSV file. Excel may ask you to confirm that you wish to keep the file in CSV format. Click Yes.

12. Login into Student Admin.

13. Click Self Service and then Faculty Center.

14. Click on the icon (shown below) to access the grade roster.

15. Click Upload Grades.

16. Click Browse, and select the file to upload. After the file appears in the text box next to browse, click Upload.