Deactivation of NetIDs for Faculty and Staff that Leave UConn

Owned by Josh Forest
Last updated: Mar 04, 2024 by A.J. Newman
1 min read

This article covers when faculty and staff NetIDs are deactivated once they leave UConn.

For information about UConn student accounts, view .

Terms to know

  • NetID: the unique identifier for each university affiliate which is formatted abc12345. The NetID is used to access many services through Single Sign On.

  • Microsoft 365: the service on which employee email and file storage is hosted. File storage includes OneDrive and SharePoint. Microsoft 365 also encompasses access to applications in the Office suite such as Word, Excel, and PowerPoint. The deletion of a Microsoft 365 account also includes the data stored on the user’s OneDrive and Outlook mailbox.

Faculty, Staff, Professional Staff and Special Payroll

Faculty, staff, professional staff, and special payroll employees have a 30-day grace period. The NetID will deactivate and the Microsoft 365 account will be deleted 30-days after the employee’s end date. For example, if the end date is 6/30/22, the NetID and Microsoft 365 account will expire on 7/30/22. 

Adjunct Faculty

Adjunct faculty receive a 365-day grace period. This is because most adjunct instructors teach only in the Fall or only in the Spring. This allows them to retain access in-between those periods of time.

All users will begin receiving the daily 'Email Account Deletion Notifications' 30-days prior to deletion. This is the best indicator for employees that an account is scheduled for deactivation/deletion.

Emeritus Faculty

Faculty who meet the criteria and are awarded emeritus status by the Board of Trustees will retain an active NetID and email for as long as they remain emeritus. Information about the emeritus process is available here: https://provost.uconn.edu/faculty-and-staff-resources/emeritus-status/  

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