Enterprise Content Management (ECM) / Document Management (DM)

The University Enterprise Content Management / Document Management System provides a central document repository for the storage and retrieval of important business documents. The document repository accepts most file formats; common formats, including PDF, MSWord, Excel, email, JPG, PNG, MP3, MP4, etc., are accessible based on security rules. Documents are accessible only to authorized users and View Only access may be granted, if desired. 

How does ECM work?

Documents can be scanned into the system and indexed according to their properties. These properties, called metadata, can be used to filter or search for documents without the need for a traditional folder structure. Existing digital documents can be imported and indexed in the same way. Custom searches can be created to enable documents to be found quickly, and filtering allows entire groups of documents to be returned. 

Benefits of our ECM (KnowledgeLake)

KnowledgeLake is a specialized tool within the ECM landscape that helps streamline content-related processes by offering features such as document capture and metadata management. It serves as a central platform for storing, organizing, and accessing documents, enabling organizations to improve productivity, compliance, and collaboration across departments. 

• Environmental and Cost Effective: A paperless ECM not only decreases costs associated with printing, but it also reduces clutter and saves countless hours that would have been spent searching for documents. 

• Easily Searchable: Data can be found in moments when timeliness is of importance.

• Centralized: One single point of access for all documents.

• Controlled Permissions: Administrators can fine tune permission levels for every user.

• Top Notch Security: Data is encrypted both in transit and at rest. Strict access control and authentication ensures that only authorized users have access to data. Audits and compliance checks occur regularly to ensure high security standards.

Features

• Database Lookup – Based on a single data point, all related data is auto populated, increasing organization wide efficiency.  

• Intelligent Capture – provides image clean up including de-skewing, de-speckling, and removing blank pages; ensuring accuracy and eliminating document inconsistencies.

• Scanning / Uploading

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