Students, faculty and staff can grant people and groups permission to view, edit, and manage their Outlook calendar.
Below are the three levels of access you may assign others:
Share: When you share your calendar, people or groups can view information about your availability. You can choose how much information they may see (busy, titles and location, or all details). This level of access can be granted to people outside of UConn.
Editor: An editor can view your calendar information and make changes to it. Editor access is restricted to people within UConn.
Delegate: Delegates have the access described above and can also schedule and respond to meetings invitations on your behalf. Delegate access is restricted to people within UConn.
Keep an eye on calendar permissions. If a colleague leaves the organization, you should remove their access to prevent unintended errors.
Share your calendar
Below is how to share access to your calendar in New Outlook:
Click on the calendar icon in the navigation pane.
Click the Home tab and then Share calendar.
The “Sharing and permissions” dialog box will appear. You will see the people or groups who already have access (if any).
Enter the email address for the person or group you wish to share access. Select the correct person from the list that appears.
From the dropdown menu, choose the level of access you want them to have. You have more options with delegates.
Click Share.
When you share a calendar with someone or a group, they will receive an email notification. It will say how whose calendar has been shared and how much access/permission they have.
Delegates
You can finetune delegate permissions.
You can let delegate view events that you have marked private in your calendar by checking the box below the dropdown menu. Otherwise, the details about a private event are not viewable.
Once you have shared delegate access, you may also determine who receives invitations and responses.
Revoking Access
Return to the “Sharing and permissions” dialog box if you wish to update or remove access to your calendar.
To remove access, click the trash can icon in the row with the person or group you wish to change.
The person or group whose access you remove will not receive an email notification about this change.