Regional Grad Process with CLAS

CLAS departments should code the regional grads entirely to their departmental account and then once encumbered, should be reaching out to the regional campus requesting the applicable adjunct rate and adjunct fringe. Here are the steps for this process that we’ve outlined:

• Total regional grad cost should be coded to the department’s regional grad account

• Once Regional GAs are encumbered on the department’s regional grad account, the department will reach out to the regional campus contact and cc the CLAS Business Center

  • Department should provide the following information:

    • GA Name

    • Regional credits taught

    • Applicable adjunct rate

    • Adjunct fringe cost

    • Account to transfer to

• Regional campus will then transfer the cost, through a TF, outlined in the department’s email request to the account provided

• CLAS Departments and Regional Campuses should follow this process for the fall and spring semesters individually

If the Regional GA results in an Overload at the Regional:

• Overload hours (over 20 hours/week) are handled entirely by the regional campus, since it would go on special payroll and they can submit and handle independently.

• If the GA is not already at 20 hours and there is an overload, the difference between the % employed (if not 100%) and 100% employed would be split following the rules of the Dean regional match (i.e. regional pays the adjunct rate and the Dean covers the difference) and the regional campus would cover the overage.