Depositing Checks for a KFS Invoice

If your department receives a check for a KFS invoice, DO NOT create any eDocs in KFS.

If your department receives a check for a KFS invoice, it must be applied to the invoice by Accounts Receivable.

If your department has a Remote Deposit Scanner (RDS)

  • Complete the RDS Payment Log.  If you do not have a copy of the RDS Payment Log, please email Accounts Receivable at accountsreceivable@uconn.edu for a copy.

  • Send the completed log to accountsreceivable@uconn.edu.

  • Scan the check by itself to the bank via RDS. We recommend keeping the scanned checks for 2 months before shredding.

  • Accounts Receivable will apply the payment to the invoice accordingly.

If your department does not have a Remote Deposit Scanner (RDS)

  • Complete the Departmental Payments without RDS Log.  If you do not have a copy of the Departmental Payments without RDS Log, please email Accounts Receivable at accountsreceivable@uconn.edu for a copy.

  • Send the completed log to accountsreceivable@uconn.edu.

  • Hand-deliver the check directly to Cash Operations, located in the Wilbur Cross Building (Unit 4231).

  • Accounts Receivable will apply the payment to the invoice accordingly.

  • Follow up with your customer to ensure that they mail future checks to:
    UConn Cash Operations
    233 Glenbrook Road, Unit 4231
    Storrs, CT 06269-4231

Keep in mind that per state statute 4-32, all deposits totaling $500.00 or more must be deposited within 24 hours of being received. All deposits under $500.00 need to be deposited within 7 calendar days of being received. This applies to payments received for KFS invoices.

Related Articles

Related content

Billing Other State of Connecticut Agencies
Billing Other State of Connecticut Agencies
More like this
Billing UConn Health Center (UCH)
Billing UConn Health Center (UCH)
More like this
Processing Petty Cash Replenishments
Processing Petty Cash Replenishments
More like this
Creating a Cash Receipt
Creating a Cash Receipt
More like this
UConn Escheatment of Outstanding Checks (Unclaimed Property) to the State Treasurer
UConn Escheatment of Outstanding Checks (Unclaimed Property) to the State Treasurer
More like this
Travelers With Oustanding Concur Balance Owed
Travelers With Oustanding Concur Balance Owed
More like this