Depositing Checks for a KFS Invoice

If your department receives a check for a KFS invoice, DO NOT create any eDocs in KFS.

If your department receives a check for a KFS invoice, it must be applied to the invoice by Accounts Receivable.

If your department has a Remote Deposit Scanner (RDS)

  • Complete the RDS Payment Log.  If you do not have a copy of the RDS Payment Log, please email Accounts Receivable at accountsreceivable@uconn.edu for a copy.

  • Send the completed log to accountsreceivable@uconn.edu.

  • Scan the check by itself to the bank via RDS. We recommend keeping the scanned checks for 2 months before shredding.

  • Accounts Receivable will apply the payment to the invoice accordingly.

If your department does not have a Remote Deposit Scanner (RDS)

  • Complete the Departmental Payments without RDS Log.  If you do not have a copy of the Departmental Payments without RDS Log, please email Accounts Receivable at accountsreceivable@uconn.edu for a copy.

  • Send the completed log to accountsreceivable@uconn.edu.

  • Hand-deliver the check directly to Cash Operations, located in the Wilbur Cross Building (Unit 4231).

  • Accounts Receivable will apply the payment to the invoice accordingly.

  • Follow up with your customer to ensure that they mail future checks to:
    UConn Cash Operations
    233 Glenbrook Road, Unit 4231
    Storrs, CT 06269-4231

Keep in mind that per state statute 4-32, all deposits totaling $500.00 or more must be deposited within 24 hours of being received. All deposits under $500.00 need to be deposited within 7 calendar days of being received. This applies to payments received for KFS invoices.

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