Creating a Cash Control
Non-Student Accounts Receivable is the only unit which should be applying payments to invoices unless an exception is granted.
Staff can create a Cash Control (CTRL) through Kuali Financial Systems (KFS).
Cash Controls facilitate the entry and tracking of payment information.
The payment amount cannot be negative.
When you submit a Cash Control, KFS automatically generates the Payment Application eDoc.
Payment Application eDocs can be applied from within the Cash Control eDoc or via the Accounts Receivable & Cash Menu.
For more information about submitting a Payment Application eDoc, see Creating a Payment Application.
Navigate to Accounts Receivable & Cash.
Click on Cash Control.
Note: The Cash Control eDoc is the eDoc you should use to relieve an existing receivable. If an invoice was created on a customer account, the only ways to clear the receivable from the account are to:Enter the cash control and apply for the payment via the Payment Application.
Process a Customer Credit Memo.
Enter a Description, including the customer number and description of payment (e.g., October rent payment).
The medium code/method of payment must be "check."
Enter the following information:
Customer #
Medium ID (Check #)
The Date Payment was Received
Payment Amount
In the Description field, enter the invoice # that is being paid.
Click ADD.
Once you click ADD, both the total and an eDoc number will appear. This eDoc number is the payment application eDoc #. You can now proceed to the Payment Application.
For more details about the Payment Application, see Creating a Payment Application.