Creating a Payment Application
- Former user (Deleted)
- Kelly Lin
- Sarah Nguyen (Deactivated)
Non-Student Accounts Receivable is the only unit which should be applying payments to invoices unless an exception is granted.
Staff can create a Payment Application through Kuali Financial Systems (KFS).
The Payment Application (APP) is used when funds are already in the Accounts Receivable Module but have yet to be applied to a specific invoice. It contains several unique tabs in addition to standard financial transaction tabs, including:
Control Information
Summary of Applied Funds
Quick Apply to Invoice
Apply to Invoice Detail
Non-AR
The Summary of Applied Funds tab and the Quick Apply to Invoice tab are particularly important.
The Summary of Applied Funds tab tracks the amount(s) that are being applied. More specifically, it tracks open amount decreases and applied amount increases as funds are applied.
The Quick Apply to Invoice tab allows users to quickly select multiple invoices and apply funds to each selected invoice in full.
To create a payment application,
Navigate to Accounts Receivable & Cash.
Click on Payment Application.
In the Description field, enter the Customer Number and the Invoice Number that is being paid.
If the invoice amount and payment amount are the same, use the Quick Apply option.
Check off Quick Apply to Invoice.
Click Apply.
If the amounts are not equal, you can manually enter the payment amount in the Apply Amount field within the Apply to Invoice Detail section.
Click Apply.
Click Submit.
