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HuskyBuy Role Definitions

  1. Shopper

    1. This is the “default” role for anyone in the University with an active NetID. Shoppers can log in, shop for items, and assign their shopping cart to a requester or approver within their department. Shoppers do not have the authority to submit purchase requisitions without intervention from a requester/approver.

  2. Requester

    1. Requesters are Similar to shoppers except they have the ability to submit purchase requisitions up to $5,000* without a Fiscal Officer’s approval. Requesters may submit requisitions greater than $5,000 but these requisitions will require Fiscal Officer approval.

  3. Approver

    1. Approvers have the responsibility to approve orders on their accounts which are greater than $5,000*. They are also required to approve invoices that are greater than $250 or if the invoice does not match the purchase order. Approvers will be assigned the title of Fiscal Officer (FO) for their department, or they will be a Delegate Approver for the FO.

Some requisitions will require fiscal officer approval regardless of dollar amount.

To request access to obtain another role visit the ENTERPRISE FINANCIALS SYSTEM ACCESS REQUEST FORM.

Before requesting access , note the following:

  • Requester role is Staff only.

  • GA Requester is for Graduate Assistants only.

  • No form is required for role of Shopper. Shopper is granted upon logging into HuskyBuy.

  • Fiscal Officers (FO)/Delegates automatically qualify as Approvers and do not need to submit a form request.

  • Be sure you have access to KFS as well which can also be requested on the same system access request form.

  1. Buyer

  2. Sourcing Admin

  3. Procurement Manager

  4. Audit

  5. Invoice Creator

  6. AP Manager

  7. Supplier Approver

  8. Construction Approver

  9. Construction Shopper

  10. Shopper (Invoice Edit)

  11. Tax Group Approver

  12. Individual MBU Admin

Screenshot 2024-07-02 at 7.37.27 PM.png

If you would like to change document access or any of the role levels described above for an individual within your department, please consult with your department leads and submit an Enterprise Financials Access Request (KFS/KFDM/HuskyBuy/Asset Panda)https://financialapps.its.uconn.edu/request-forms/

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