2018-09-21 Weekly Parking Meeting notes

Date

21 Sep 2018

Absent

Noted reference to pricing based on tiers. Amy recommended ignoring reference since there is no language to support this reference in current documentation.
- Previously estimated to be Tier 2 based on volume to the server (taken from estimates provided in RFP)
- Is there an "order form"? that would indicate rate changes
No additional questions and comments at this time.
Framework for SOW based on the SOA model and single pricing
- Set up interim payments with the annual fee to not start until implementation (nominal fee at the start)
- Benefit: creates insentive for hitting schedule, more accountability fo rdeliverables
- Issue: delays could be caused by University (requiring a change control)
- Ngozi has ideas on pricing and will provide to the team
- Creating an SOW will hold timelines / accountability
Next steps with vendor: discuss with Kristin on notification to vendor on Universities intention
Contract additions:
- Possible performance indicators (not exactly sure)
- More detail around training (George)
- Hardware Decision
  - 6 hand held
  - 3 mobile
Implementation dependencuies strategy
- July 1st drop dead
- Employee "grace period"
- Public announcement May 1st
- Technology interfaces support
Parking Tags
- DIfferent Company produces Tags
- George mentioned Mike Jednak likes tags because of visibility for lot parking
  - Dwight to check with Mike

Ngozi Taffe to provide recommendation for interim pricing before implementation
Dwight Atherton to check with Mike Jednak on his thoughts around tags vs all virtual
George Perron Discussion with Kristen on next steps / notification with Vendor on Universities intentions