2018-09-21 Weekly Parking Meeting notes
- George Perron
Owned by George Perron
Date
Attendees
- Ngozi Taffe
- Amy Horn
- Dwight Atherton
Absent
- Kristin Allen
Agenda
- Feedback on response from vendor
- Vendor next steps
- Contract Framework
- Issues/Questions
- Next Steps
Discussion items
- Noted reference to pricing based on tiers. Amy recommended ignoring reference since there is no language to support this reference in current documentation.
- Previously estimated to be Tier 2 based on volume to the server (taken from estimates provided in RFP)
- Is there an "order form"? that would indicate rate changes
- No additional questions and comments at this time.
- Framework for SOW based on the SOA model and single pricing
- Set up interim payments with the annual fee to not start until implementation (nominal fee at the start)
- Benefit: creates insentive for hitting schedule, more accountability fo rdeliverables
- Issue: delays could be caused by University (requiring a change control)
- Ngozi has ideas on pricing and will provide to the team
- Creating an SOW will hold timelines / accountability
- Next steps with vendor: discuss with Kristin on notification to vendor on Universities intention
- Contract additions:
- Possible performance indicators (not exactly sure)
- More detail around training (George)
- Hardware Decision
- 6 hand held
- 3 mobile
- Implementation dependencuies strategy
- July 1st drop dead
- Employee "grace period"
- Public announcement May 1st
- Technology interfaces support
- Parking Tags
- DIfferent Company produces Tags
- George mentioned Mike Jednak likes tags because of visibility for lot parking
- Dwight to check with Mike
Action items
- Ngozi Taffe to provide recommendation for interim pricing before implementation
- Dwight Atherton to check with Mike Jednak on his thoughts around tags vs all virtual
- George Perron Discussion with Kristen on next steps / notification with Vendor on Universities intentions