2018-09-21 Weekly Parking Meeting notes

Date

Attendees

Absent

  • Kristin Allen

Agenda

  • Feedback on response from vendor
  • Vendor next steps
  • Contract Framework
  • Issues/Questions
  • Next Steps

Discussion items

  • Noted reference to pricing based on tiers.  Amy recommended ignoring reference since there is no language to support this reference in current documentation.
    • Previously estimated to be Tier 2 based on volume to the server (taken from estimates provided in RFP)
    • Is there an "order form"? that would indicate rate changes
  • No additional questions and comments at this time.
  • Framework for SOW based on the SOA model and single pricing
    • Set up interim payments with the annual fee to not start until implementation (nominal fee at the start)
    • Benefit: creates insentive for hitting schedule, more accountability fo rdeliverables
    • Issue: delays could be caused by University (requiring a change control) 
    • Ngozi has ideas on pricing and will provide to the team
    • Creating an SOW will hold timelines / accountability
  • Next steps with vendor: discuss with Kristin on notification to vendor on Universities intention
  • Contract additions:
    • Possible performance indicators (not exactly sure)
    • More detail around training (George)
    • Hardware Decision
      • 6 hand held
      • 3 mobile
  • Implementation dependencuies strategy
    • July 1st drop dead
    • Employee "grace period" 
    • Public announcement May 1st
    • Technology interfaces support
  • Parking Tags
    • DIfferent Company produces Tags
    • George mentioned Mike Jednak likes tags because of visibility for lot parking
      • Dwight to check with Mike

Action items

  • Ngozi Taffe to provide recommendation for interim pricing before implementation
  • Dwight Atherton to check with Mike Jednak on his thoughts around tags vs all virtual
  • George Perron  Discussion with Kristen on next steps / notification with Vendor on Universities intentions