Add an Accounting Code for a Xerox Network Printer to macOS

Owned by Peter Baughman (Deactivated)
Last updated: Apr 06, 2022 by Sarah Nguyen (Deactivated)
1 min read

This article is intended for UConn faculty and staff using a department Xerox printer. You must first set up the Xerox printer on your Mac.

  1. Open any document that you would like to print.

  2. In the menu bar, click File, and then click Print.

    1. If the file is in Adobe, select Printer... at the bottom to view the Xerox options.

  3. Choose the appropriate Xerox Printer. Then select Xerox Features and Advanced. Click Accounting... at the bottom of the list.

  4. Choose Xerox Standard Accounting for Accounting System, enter your Accounting Code in the Default User ID field, and press OK.

    1. Some accounting codes may contain letters.

If your code includes a 0 at the beginning, only enter the four digits following it. For example, if the code is 01234, only enter 1234 into the ID field.

  • If your Accounting Code allows you to print in color, skip this step. In order to correct the default, click Advanced and choose Color Options. Select Black and White.

  • Click on the Presets menu and click Save Current Settings and Preset.

  • Enter a Preset Name. Verify Only this printer is chosen, and click OK.

  • Click Print to verify your Accounting Code and presets are working correctly. Each time you print, you will be prompted with the Accounting window. Select OK.

          

You may experience issues with Xerox accounting after upgrading your OS. We recommend reinstalling the necessary drivers and configuring accounting again.

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