Kuali Cloud Internal test 2-Maint-Pur, AP, Vend, PDP, Checks

Owned by Bruce Lindemann (Deactivated)
Last updated: Feb 28, 2024
4 min read


Maintenance/Reference/Admin eDoceDoc codeCommentsAssigned ToNotesJiraComplete?

Purchasing-Accounts Payable-Vendor

Maintenance







Billing Address
Test search criteria. Able to editMicah

Yes. (12/19/2023)
Capital Asset System State
Test search criteria. Able to editAlton

Yes. (11/21/2023)
Capital Asset System Type
Test search criteria. Able to editSteve

Y 12/14/2023
Carrier
Test search criteria. Able to editAlton

Yes. (11/21/2023)
Delivery Required Date Reason
Test search, create new, edit, inactiveSteve

Y 12/14/2023
Electronic Invoice Item Mapping
Test search criteria. Able to edit and copyAlton

Yes. (11/27/2023)
Item Reason Added
Test search, create new, edit, inactiveSteve

Y 12/14/2023
Item Type
Tested search criteria \. Able to edit and copyAlton

Yes. (11/21/2023)
Method of PO Transmission

Activated then tried to inactivate : 

Errors found in this Section:

Cannot inactivate this Method of PO Transmission because it is being used in system parameters.
Bruce/Steve

Will run this by Bruce

2/7: tested all functions (Bruce).  all worked except (as noted) once activated, we cannot deactivate "FAX" because it's being used in a parameter.  this is ok, especially since we should not be changing these except under rare circumstances.  Passing this.


Y 2/7/24
Negative Payment Request Approval Limit

Search results match PRD. Able to create/copy/edit/deactivate. Tested with Payment Request.

Bryon

Y 12/28/2023
Organization Parameter

Steve

Y 12/14/2023
Payment Request Auto Approve Exclusions

Steve

Y 12/14/2023







Maintenance/Reference/Admin eDoceDoc codeCommentsAssigned ToNotes
Complete?
Purchase Order Batch Defaults
tested add, copy, edit, search Steve

Y 11/20/2023
Purchase Order Contract Language
tested add, copy, edit, searchSteve

Y 11/20/2023
Purchase Order Quote Language
tested add, copy, edit, searchSteve

Y 11/20/2023
Purchase Order Quote List
tested add, copy, edit, searchSteve

Y 11/20/2023
Purchase Order Quote Status
tested add, copy, edit, searchSteve

Y 11/20/2023
Purchase Order Type
tested add, copy, edit, searchBruce

I am not seeing this  via the jump to function - I also experienced this. shouldn't brett/bruce have permission based on role 47? Option is also available to me in PRD - Bryon 1/18

Bruce 2/14:  this is also NOT in Monsters.  possibly removed?  will check, flagging n/a for now.


N/A
Purchase Order Vendor Choice
tested add, copy, edit, searchSteve

Y 11/20/2023
Receiving Address

Steve

Y 11/20/2023
Receiving Threshold
tested add, copy, edit, searchSteve

Y  
Recurring Payment Frequency

Steve

Y  
Recurring Payment Type

Steve

Y  
Requisition Source
tested add, copy, edit, searchSteve

Y  
Sensitive Data
tested add, copy, edit, searchSteve

Y  
Vendor Stipulation

Steve

Y  







Maintenance/Reference/Admin eDoceDoc codeCommentsAssigned ToNotes
Complete?
Vendor Maintenance
The Export Options for this section only includes CSV. No XML or Spreadsheet option. Same as Monsters.



Address Type
Not showing up in Kuali Cloud, however it is in KFS prodAltonCustomer address type.  tested all options, works ok. (bruce, 2/7)
Y  2/7/24
Campus Parameter
Test search, edit and copy.Alton

Yes. (11/21/2023)
Chapter 3 Status
Test search fields, edit and copy.Alton

Yes. (11/21/2023)
Chapter 4 Status
Test search fields, edit and copy.Alton 

Yes. (11/21/2023)
Commodity Code
Search fields, along with edit and copy functions work correctly.Alton 

Yes. (11/21/2023)
Contact Type
Test search fields, edit and copy.Alton 

Yes. (11/21/2023)
Contract Manager
Test search fields, edit and copy.Alton 

Yes. (11/21/2023)
Cost Source
Test search fields, edit and copy.Alton

Yes. (11/21/2023)
Ownership Type
Test search fields, edit and copy.Alton

Yes. (11/21/2023)
Ownership Type Category
Test search fields, edit and copy.Alton

Yes. (11/21/2023)
Payment Terms Type
Test search fields, edit and copy.Alton 

Yes. (11/21/2023)
Phone Type
Test search fields, edit and copy.Alton 

Yes. (11/21/2023)







Maintenance/Reference/Admin eDoceDoc codeCommentsAssigned ToNotes
Complete?


The Export Options for this section only includes CSV. No XML or Spreadsheet option. Same as Monsters.



Shipping Payment Terms

 Steve

Y
Shipping Special Conditions

 Steve

Y
Shipping Title

Steve

Y
Supplier Diversity

Steve

Y
Vendor Inactive Reason

Steve

Y
Vendor Type

Steve

Y
Vendor Hold Code

Steve

Y
W-8 Type

Steve

Y







Maintenance/Reference/Admin eDoceDoc codeCommentsAssigned ToNotes
Complete?
Purchasing Administration
this section removed as it is now handled by Husky Buy.  see test 1 for the former contents










Maintenance/Reference/Admin eDoceDoc codeCommentsAssigned ToNotes
Complete?
PDP / Check Maintenance





Accounting Change CodeMedium

Steve



Y
ACH BankMedium
Steve

Y
ACH Transaction CodeMedium
Steve

Y
ACH Transaction TypeMedium
Steve

Y
Customer ProfileMedium
Steve

Y
Disbursement Number RangeMedium
Steve

Y
Disbursement TypeMedium
Steve

Y
Format Checks/ACHHigh
Brett/Bruce

Steve - Ran the process it appears to have worked as expected. Will follow up to ensure it has. Process ID 10003493.  1/30: formatted DV check pmt, OK.


Y 1/30/24
Format ResetHigh
Brett/BruceNOTE:  to run this, I had to enter the Format Check/ACH selections (selected one pay date), and continue to the summary screen (one payment selected).  I then closed my browser tab without continuing the format.  This left the process unfinished, and when trying to run the Format Check/ACH job again, i got an error message that the process was already running.  I then ran the Format Reset, clicked on the "search" for Process ID, searched for today's date (the run date) and selected the process (returned the Process ID).  I then clicked on the "Reset Form" button and it reset the process.  I was then able to go back into Format Check/ACH and run the process successfully from the start.
Y 2/28/24
Format SummaryHightest doing a search on process id and try to return value.  was previously fixed.Brett/BruceAfter running the Format Checks/ACH it appeared to pull the data when searching for the process ID created.  1/30:  tested display - OK
Y 1/30/24







Maintenance/Reference/Admin eDoceDoc codeCommentsAssigned ToNotes
Complete?
Payee ACH AccountHigh

Search results match PRD. No option to create/edit. 

ahl05001 worked

Steve

Y  
Payee TypeMedium

Search results match PRD. No option to create. Editing was successful.

use btp98001 - did not need

Steve

Y 21 Nov 2023

Payment Bank HistoryMedium

Search results match PRD. No option to create/edit.

use btp98001 

Steve

view only - works same as KFD-PRD


Y 11/28/2023

Payment ChangeMedium

Search results match PRD. No option to create. Editing was successful.

use btp98001

Steve

Y 11/28/2023

Payment File UploadMedium
Brett/BruceSteve - I ran one of these 12/1 it appears to be working. There will be a need to go over the new format as it has changed for what is used in prod today.
Y 2/19/24
Payment Spreadsheet UploadLowused for settlement and one off paymentsBruce

2/28/24:  per Brett, putting this on hold until after go live.  it is rarely run, and he wants to change the procedure before running it again, to avoid issues we've had in the past.


N/A
Payment Terms TypeMediumSearch results match PRD. Able to create/copy/edit/deactivate. Tested with Payment Request.Bryon

can edit OK but can't create new.  SAME AS 5.3

Steve - It appears create new works now


Y 12/14/2023
Payment StatusMedium

Search results match PRD. No option to create. 

5/3 (bruce):  I retested in both sandbox and UAT.  got the same exception error when entering description GT 25 char.  No warning msg was given.  re-entered w/ 25 char. and that went final.  No "Create" function is in UAT.  I'm passing this since it works that same way as current.  If a longer description is needed, we can create a ticket for KualiCo, but since we've been ok with 25 char. limitation so far, that should be OK.

Bryon

Bruce retest

can edit OK but can't create new.  Also, description limit is 25 char but does not check for that in entry. But is SAME AS 5.3

Y 12/14/2023

Search for BatchHigh



Y 12/14/2023
Search for PaymentHigh



Y 12/14/2023







Maintenance/Reference/Admin eDoceDoc codeCommentsAssigned ToNotes
Complete?
Check Administration





Check LayoutLow
Steve



01/02/2024
Check Reconciliation Bank UploadHigh

voided checks

marked checks as stale

tested scenario where check # or amount provided does not exist.

LanUsing December month data, uploaded BANK01, no errors, ran checkreconciliationjob, succeeded, ran externalcheckReconcialiationJob, succeeded, all look good.
Y 1/18/2024