Student Travel

Student Travel Card

Process to Obtain a Student Travel Card

(Excludes Grad Assistants, Grad Interns, and Post Docs)

1. Student will create and submit a request in Concur with anticipated incidental and estimated meal expense estimates that the student requires to be loaded onto their Student travel card. (do not include estimates for Airfare, Car rental or Hotel to be purchased on an employee’s Travel Card or direct billed) Refer to the Student Travel Request training document for additional instructions on how to submit your Request in Concur.

2. Student will receive an email with a link to the Student travel card training and application. (If the student does not need a student travel card, they should ignore the email.)

3. The student is required to take the training in HuskyCT and pass with a score of 85% or better.

4. Once the training is completed, the student will receive a certificate of completion, which they should attach in the Student Travel Card application.

5. Once this is submitted the student will receive the card in 7-10 business days.

6. The Student Travel Card will be active for use from the business start date to the business end date of each trip. After the Business end date of the trip the Student Travel Card limit will be reduced to $1.

7.  When the Student is ready to for funds to be loaded for a new trip, the student will then submit a new Concur Travel Request with the estimates of the expenses expected to be loaded on their Student travel card.

8. The student will again receive an email with the Student Travel Card request form, however, this time they must select Update at the top of the form and enter the last four (4) digits of their current Student Travel Card so that the Card will be loaded with the estimate funds for the upcoming trip to be available from the Business Start to Business End dates of the Concur Travel request.

The Student travel card training certificate of completion is valid for a year so the student will not need to retake the training if they have already completed and passed it within the last 12 months.

Student Travel Card Approved Charges

• Individual Actual Meals – If Not Claiming Per diem (Additional information about Individual Actual Meals Vs claiming per diem can be found here: https://travel.uconn.edu/2021/12/16/actuals-vs-per-diem/ )

• Airline fees (e.g. 'baggage fees, etc.)

• Train (Amtrak)

• Car Rental–Fuel for Rental

• Ground Transportation

• Taxis–Uber/Lyft

• Local train services (e.g., MetroNorth, MBTA, etc.)

• Tolls

• Parking (excluding all Bradley Airport Parking. Bradley Parking Pass should be used.)

  • The Bradley Parking Pass program has been temporarily suspended by the State of Connecticut due to Covid19 related parking lot closures. While this suspension is in place you may use pay for parking at the lowest cost parking lot available.

Student Travel Card Use Restricted Charges

• Personal / Non-business related charges

• Personal car gas

• Airfare

• Hotel

• Car rental

Please Note: Any charges NOT in full compliance with University travel policy, are considered restricted.

Student Travel Card Contacts