Travel Card vs Pro-Card Program

The University backed Travel card and Pro-Card programs provide a payment avenue for UConn employees and students and are both reconciled via Concur.

Travel Card

The main use of the UConn Travel Card is for purchasing and paying for expenses directly related to Travel, such as airfare, car rental, hotel etc., this also includes virtual conference registration fees.

Pro-Card

The UConn Pro-Card is an extremely efficient and effective method of purchasing and paying for goods and services with a value less than $4,999.00 and is designed to more efficiently meet your purchasing needs and those of the University.

Approved Uses

The following are examples of the types of items that may be purchased with the Travel Card and the Pro-Card.

Travel Card Approved Uses

Pro-Card Approved Uses

Travel Card Approved Uses

Pro-Card Approved Uses

Airfare

Advertisements

Hotel

Animal feed and bedding (purchase of animals is prohibited)

Train (Amtrak, etc.)

Catering services (held at UConn locations only, where a signed contract is not required)

Car Rental–Fuel for Rental

Conference registrations with department dean/director approval, where travel isn’t involved.

Baggage Fees

Dues and professional membership(s) – (business, technical, professional and institutional memberships only)

Conference Registrations (Includes virtual conferences)

Floor and window treatments

Individual Meal Costs (If not claiming Per Diem)

Food (take out or grocery store purchases for student activities & official business meetings held at a University campus location only). Must provide business purpose, list of attendees and agenda, as well as completed Business Meal Pre-Approval Form for staff only meetings.

Gratuities

Gasoline (state vehicles only)

Ground Transportation

Hardware supplies

Taxis – Uber/Lyft, etc.

Internet purchases for approved items only (must be a secure site)

Local train services (e.g., MetroNorth, MBTA, etc.)

Lab chemicals must follow EH&S procedure

Tolls

Maintenance service/repairs

Parking

Office, laboratory and educational supplies (items not available through Central Stores and HuskyBuy)

Business Meals (review approval guidelines in the Travel Policy)

Postage (non-metered mail up to $50.00 value)

 

Software and computer supplies for installation on and use with University owned devices only

 

Subscriptions (departmental use only)

 

Tools, fixtures and miscellaneous apparatus

Restricted Purchases

The following purchases are restricted:

Travel Card Restricted Purchases

Pro-Card Restricted Purchases

Travel Card Restricted Purchases

Pro-Card Restricted Purchases

Alcoholic beverages

Alcoholic beverages

Personal / Non business-related charges

Animals

Personal car gas

Business, travel, and entertainment related expenses

Cash advances of any type

Cash advances of any type

Charges NOT in full compliance with University travel policy, are considered restricted

All phone and related monthly charges

 

All clothing (including t-shirts and hats for promotional use)

 

Computers (any value, including iPad, iPod, Netbooks, Nook, Kindle, and tablets)

 

Construction and renovation services (includes anything that requires installation)

 

Contract agreements of any type or value that involve a signature

 

eBay or any other auction website

 

Equipment (valued over $4,999.00)

 

Food & beverages consumed at vendor’s location (i.e., eating in at a restaurant or eating at an off-campus location. Only take-out food and non-alcoholic beverages are allowed)

 

Furniture of any type

 

Gifts/Donations (including flowers, cards, gifts for life events, gifts for students, and gifts for milestones)

 

Gift Cards – MUST submit Gift Card Preapproval Form, found on HuskyBuy Shopping Home Page and receive prior approval

 

Internet service providers

 

Past due invoices or invoice payments when payment method was not identified at the time of purchase (considered unauthorized)

 

Items prohibited from purchase under grant or research contract

 

Leases & lease purchases or any other time payment

 

Moving services

 

Personal use items (i.e., attachés, folios, pen/pencil sets, etc.) Items purchased to furnish a home office

 

Precious metals

 

Prescription drugs and controlled substances

 

Printing services including signage

 

Radioactive Materials

 

Reimbursements of any type

Additional Support

If you have any questions regarding the Programs, or the appropriate use of the Travel Card or Pro-Card, please contact the appropriate email below:

Travel Card: travel@uconn.edu

Pro Card pcard@uconn.edu

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